Senior Executive Assistant

Palo Alto Networks•Santa Clara, CA

8d•$101,000 - $163,000•Onsite

About The Position

We are seeking an exceptional Senior Executive Assistant to support these senior leaders within the People Team: SVP, Global Talent Org & People Sciences VP, Talent Acquisition Sr. Director, Communications Sr. Director, PBP Product This is a high-impact role requiring impeccable discretion, a proactive mindset, and the ability to operate with urgency and precision in a fast-paced environment. The role is unique in its focus on both administrative support and program management. This is an office-based position at our headquarters in Santa Clara, CA. On-site presence is essential to support our team effectively.

Requirements

Proven experience as an Executive Assistant supporting VP/SVP-level leaders.
2+ years of experience, ideally in a high-growth or global environment, with program management skills valued highly.
Seeking a candidate with a specific blend of executive experience and operational acumen.
While the job requires supporting executive-level leaders, earlier-in-career talent with the requisite skills and growth mindset is preferred.
Excellent organizational, written, and verbal communication skills.
Strong learning / growth mindset and comfort working in a dynamic environment.
Strong interpersonal skills and the ability to build trusted relationships across all levels of the organization.
Proven ability to prioritize effectively, manage multiple deadlines, and thrive in a fast-paced setting.
Proficiency with Google Workspace, expense systems (e.g., Concur), and calendaring tools.

Nice To Haves

Working with AI tools would be a significant plus.

Responsibilities

Strategic Program & Financial Management Create, track, and manage Purchase Orders (POs) for the Global Talent Organization (GTO).
Program management experience is a strong plus, as a significant part of the role will be managing the PO process across GTO, in addition to calendar and expenses.
Agenda management for GTO leads team meetings, Talent Enablement Team meetings and AMA forums.
Executive Administrative Support Proactively manage complex, global calendars, coordinate complex meetings, and organize executive leadership sessions.
Oversee domestic and international travel arrangements, itineraries, and expense reports.
Maintain high levels of confidentiality, professionalism, and executive presence at all times.
AI Readiness AI-ready or comfortable with AI tools would be a significant plus to- Boost Efficiency: Automate routine administrative tasks (e.g., expense reconciliation, drafting emails, synthesizing data) using AI, thereby freeing the EA for higher-level support.
Optimize Executive Time: Utilize intelligent scheduling tools for complex global calendars, proactively managing time and resolving conflicts.
Enhance Strategic Output: Leverage AI for superior information management, including creating concise meeting briefings and generating automated meeting action items, directly supporting the required follow-up duties.
Demonstrate Growth: Signal an adaptable, resourceful, and future-proof mindset, positioning the EA to effectively scale support as the organization evolves.
Collaboration & Event Planning Plan and execute internal team events, leadership meetings, and large-scale gatherings such as all-hands sessions.
Partner with other Executive Assistants across the People Team and broader company to ensure seamless coordination.