Senior Executive Assistant

BMC Software•Boston, MA

23h•$70,000 - $98,000•Onsite

About The Position

The Senior Executive Assistant provides high-level administrative and executive support to the Chief Financial Officer (CFO) and designated senior Finance leaders (VP level). This role operates at the enterprise leadership level and is responsible for enabling the effectiveness of the CFO and Finance leadership team through proactive coordination, advanced administrative management, and trusted handling of highly sensitive financial, operational, and strategic information. This position requires exceptional judgment, discretion, and anticipatory thinking in a fast-paced and highly visible environment. The Senior Executive Assistant serves as a key partner to Finance leadership, ensuring seamless alignment of priorities, communications, governance activities, and executive operations.

Requirements

8+ years of experience as an Executive Assistant, including direct support to C-suite or senior executive leaders (CFO or Finance leadership preferred)
Demonstrated ability to operate with a high degree of autonomy, judgment, and discretion, particularly with sensitive financial information
Exceptional organizational, communication, and time-management skills
Proven experience managing highly complex calendars and competing priorities across multiple senior stakeholders
Experience supporting financial operations, Board processes, or audit-related activities preferred
Advanced proficiency with Microsoft Office (particularly Excel and PowerPoint) and collaboration tools
Strong executive-level operational acumen with the ability to independently manage priorities and anticipate needs in a fast-paced Finance environment
Strong business and financial acumen with ability to understand financial concepts, reporting structures, and executive-level discussions
Exceptional organizational and coordination skills with the ability to manage multiple concurrent workstreams and deadlines with precision
Strong interpersonal and stakeholder management skills, with ability to interact effectively with executives, Board members, auditors, and external partners
Excellent written and verbal communication skills, including the ability to draft, edit, and synthesize executive-level materials
Proven ability to build collaborative relationships across Finance, Executive Leadership, and external stakeholders
Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and enterprise collaboration tools and financial systems
Strong problem-solving skills with a proactive, solutions-oriented mindset and ability to anticipate issues before they arise
Ability to remain composed, professional, and effective in high-pressure, time-sensitive, and confidential situations
Basic project coordination skills, including tracking deliverables, managing timelines, and ensuring follow-through across stakeholders
Commitment to operational excellence, consistency, and continuous improvement within executive support functions

Responsibilities

Serve as the primary administrative partner to the CFO and designated Finance leaders, enabling focus on strategic and financial priorities
Proactively manage complex calendars across multiple senior leaders, balancing internal priorities, external stakeholders, and critical Finance deadlines (e.g., close cycles, Board reporting, audit and forecasting schedules)
Anticipate executive needs and independently resolve scheduling, logistics, and coordination challenges
Prepare executives for meetings by coordinating briefing materials, financial reports, agendas, and follow-up actions
Act as a liaison between the CFO/Finance leadership and executive leadership team, Board members, auditors, investors, and external partners
Draft, edit, and manage executive-level communications with accuracy, clarity, and discretion
Exercise sound judgment in handling confidential financial, operational, and organizational information
Coordinate Finance leadership meetings, executive reviews, Board and committee meetings (including Finance and Audit Committees), and investor-related engagements
Coordinate development, consolidation, and distribution of Board and committee materials, ensuring accuracy, version control, and adherence to deadlines
Track action items and ensure timely follow-up on key financial, operational, and governance priorities
Support audit, compliance, and regulatory processes through coordination of documentation, logistics, and deliverables
Manage CFO and Finance leadership travel arrangements aligned with business priorities and cost efficiency
Support expense reporting and administrative workflows for Finance leadership
Coordinate timelines and logistics across core Finance cycles, including monthly/quarterly close, forecasting, annual budgeting, audit activities, and Board reporting
Identify opportunities to improve executive support workflows and administrative processes within Finance
Provide guidance and support to other Executive Assistants supporting Finance leaders, promoting consistency and best practices
Support Finance-led and enterprise-wide initiatives, including strategic planning, annual budgeting cycles, and operational improvement efforts
Conduct research, synthesize financial and operational data, and prepare executive-ready summaries and materials
Support cross-functional initiatives involving Finance and other business units to ensure alignment and execution
Support Finance leadership through organizational change, system implementations (e.g., financial systems, planning tools, reporting platforms), and transformation initiatives
Ensure clarity, structure, and communication during periods of change or high operational demand
Contribute to continuous improvement of executive support and Finance operational workflows