AVP, Senior Executive Assistant

Banc of California•Beverly Hills, CA

12d•Onsite

About The Position

Responsible for supporting the CEO & President of the bank. This role will perform a range of executive level and confidential administrative functions requiring broad and comprehensive experience, skill, and knowledge of the organizational policies and procedures. In addition, this person will be responsible for maintaining files, managing general executive correspondence, and facilitating the day-to-day needs of the executive office. Performs all duties in accordance with the Company’s policies and procedures, all U.S. state and federal laws and regulations, wherein the Company operates.

Requirements

Minimum of 8 years’ supporting an executive level administered.
Associate degree in an administrative assistant or related field preferred and five years of progressive experience in an administrative office setting.
Effective organizational and time management skills.
Requires ability to organize and coordinate multiple projects.
Strong Microsoft Word, Excel, and PowerPoint abilities.
Intermediate typing skills to meet production needs of the position.
Exceptional oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, write reports and correspondence, and speak clearly to customers and employees.
Ability to complete routine forms, use existing form letters, and/or conduct routine oral communication.
Ability to communicate with individuals utilizing a telephone; requires ability to hear and speak effectively on the telephone.
Ability to work with general supervision while performing duties.
High School diploma or equivalent required

Nice To Haves

Bachelor’s Degree preferred but not required.

Responsibilities

Manages executive's calendars, coordinates and arranges large and/or recurring meetings, luncheons, conferences, and seminars.
Receives and greets incoming visitors in a professional manner.
Develops strong working relationships and superior communication skills with all levels of the organization particularly the executive team.
Gathers and coordinates data for executive team and executive committee meetings; prepares agendas; organizes special meetings and events; maintains attendance records; and prepares and distributes meeting minutes.
Assumes responsibility for special projects; gathers data and prepares reports for the Board of Directors and other members of senior management, audits, and other personnel.
Prepares agendas, notices, and minutes for corporate meetings.
Composes and prepares confidential correspondence, reports, and other complex documents.
Responds to routine external correspondence pertaining to the executive office.
Types memos, purchase requisitions, issue payment requests, and complete other department forms and documents.
Creates and maintains database and spreadsheet files.
Arranges complex and detailed travel plans and itineraries.
Compiles documents for travel-related meetings.
Prepares expense reports.
Greets and screens in-person customers and visitors.
Maintains knowledge of functional areas to determine which individual(s) may be handled by subordinate officers and staff.
Answers incoming phone calls, emails, distributes mail, and operates copy/fax machine as necessary.
Follow all established policies and procedures.
Perform other duties and projects as assigned.

Benefits

Eligible to participate in the company’s 401k plan which includes a company match and immediate vesting.
Comprehensive insurance options including medical, dental, vision, AD&D, supplemental life, long-term disability, pre-tax Health Savings Account with employer contributions, and pre-tax Flexible Spending Account (FSA).
Adoption assistance
Surrogacy assistance
Fertility assistance
Paid parental leave
Family support solutions including care options for your family.
Paid vacation days
Paid holidays
Volunteer time off
Tuition reimbursement
Annual mentorship program
Leadership development resources
Access to LinkedIn Learning