Senior Executive Assistant
About The Position
The Senior Executive Assistant will manage daily schedules and coordinate complex calendars for the Chief of Staff and Assistant CEO, balancing competing priorities and ensuring alignment with strategic and operational demands. This role serves as a professional point of contact, prepares agendas and materials for meetings, and supports special projects. The assistant will ensure follow-up on priorities and action items, support daily planning, and coordinate internal and external meetings. They will also draft correspondence and presentations, coordinate official travel, and provide project support on cross-functional initiatives. Additionally, the role involves taking meeting minutes, serving as backup to the CEO's Executive Assistant, and supporting general office operations for the Office of the CEO.
Requirements
- 6 yrs of executive admin experience
Responsibilities
- Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands.
- Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately.
- Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared.
- Lead and/or support special projects to drive executive or organizational priorities.
- Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements.
- Support daily planning in collaboration with the Administrative Manager and executive leadership.
- Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc.
- Draft correspondence and presentations on behalf of supported executives.
- Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies.
- Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO.
- Take and distribute meeting minutes for key executive team meetings when requested.
- Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed.
- Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed.
- Other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
