Senior Executive Assistant

NTT Global Data Centers • Texas, United States of America, TX

1d • $89,600 - $128,200 • Remote

About The Position

The Senior Executive Assistant is a seasoned role and has the primary responsibility to provide administrative support to Chief Executives and other Senior Executives within the NTT GDC ELT team. This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature. The role collects and prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organization. This role may at times also be required to make high-level contacts of a sensitive nature inside and outside of NTT.

Requirements

• Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
• Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business
• Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
• Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
• Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
• Ability to handle unexpected issues and find creative solutions.
• Ability to prioritize and coordinate initiatives, events or activities.
• Attention to detail is important, especially when dealing with scheduling, document preparation, and record-keeping.
• Project management skills are important to manage any special initiatives or handle complex tasks effectively.
• A bachelor's degree is preferred, such as a degree in business, management, or a related field can be particularly advantageous or related equivalent level of experience.
• Seasoned demonstrated experience gained within a similar role, preferably within a global organisation.
• Seasoned experience gained in an administrative or executive support role is essential.

Responsibilities

• Schedules and manages the Executive level appointments, meetings, and travel arrangements.
• Coordinates and prioritizes Executive’s daily schedule, ensuring they are well-prepared for each engagement.
• Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
• Prepares and edits documents, reports, and presentations.
• Maintains organized and easily accessible digital and physical files.
• Plans and books travel, accommodations, and transportation for the Executive's business trips.
• Creates detailed itineraries and ensures all travel logistics are smooth.
• Coordinates meetings, including setting up conference calls or video conferences, reserving meeting rooms, and arranging catering if necessary.
• Takes meeting minutes and follow up on action items.
• Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
• Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
• Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
• Maintains strict confidentiality regarding sensitive information and conversations.
• Organizes and coordinates events, conferences, or team-building activities as needed.
• May provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executive.

Benefits

• monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device
• annual bonus
• paid time-off
• medical, dental, and vision benefits
• life and supplemental insurance
• short-term and long-term disability
• flexible spending account
• 401k retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Senior