Senior Executive Assistant

Somos•East Brunswick, NJ

17h•Hybrid

About The Position

The Senior Executive Assistant is a trusted partner to the Chief Executive Officer of Somos Inc., a global leader in telecommunications registry management. This role serves as a critical operational hub - supporting the CEO’s effectiveness, enabling the Executive Leadership Team, partnering closely with the Chief of Staff, and ensuring seamless engagement with the Board of Directors. This is a high-trust, high-visibility position for someone who anticipates needs before they are voiced, executes with precision, and embodies Somos’ values in every interaction. The ideal candidate brings exceptional attention to detail, sound judgment, and a proactive mindset that enables leadership to stay focused on what matters most. In addition to primary CEO support, this role also supports the SVP & Chief Administrative Officer, Global Public Policy & Number Administration, delivers direct calendar and travel support to one Board Member, and coordinates travel logistics for all Board Members attending Board meetings.

Requirements

7+ years of executive assistant experience, with at least 3 years directly supporting a CEO or equivalent C-suite leader
Demonstrated experience coordinating board logistics, including travel, materials preparation, and meeting management
Advanced proficiency in Microsoft 365: Outlook (complex calendar management), PowerPoint (deck creation and editing), Word (document drafting and formatting), Excel, and Teams
Exceptional written and verbal communication skills; able to draft, edit, and refine executive-level content independently
Proven ability to manage complex, multi-leg domestic and international travel arrangements for multiple executives and senior stakeholders simultaneously
Outstanding attention to detail — producing error-free work under deadline pressure and at high volume
Strong problem-solving skills; resourceful, solution-oriented, and able to resolve issues with minimal escalation
Demonstrated ability to manage competing priorities in a fast-paced, virtual-first environment across multiple time zones
Impeccable discretion and professional judgment; trusted steward of confidential business, financial, and governance information

Nice To Haves

Bachelor’s degree or equivalent professional experience
Experience in a private company, or high-growth technology or telecommunications environment
Familiarity with board portal tools (e.g., Nasdaq Boardvantage)
Experience partnering with a Chief of Staff or operating within a structured Office of the CEO
Comfort with virtual-first and distributed team operating models

Responsibilities

Manage complex, multi-time-zone calendaring; proactively identify and resolve conflicts using sound judgment about business priorities
Anticipate the CEO’s needs — preparing briefings, background materials, and context before they are requested
Coordinate all domestic and international travel logistics: flights, ground transportation, accommodations, visas, and detailed itineraries
Serve as communications gatekeeper: screen, triage, and draft correspondence on behalf of the CEO with professionalism and discretion
Track CEO commitments, action items, and follow-ups; provide proactive reminders to keep deliverables on track
Prepare, edit, and finalize executive documents including memos, reports, talking points, and briefing materials
Create, edit, and refine PowerPoint presentations for internal and external audiences, including board presentations, all-hands decks, and strategic communications
Coordinate with internal teams on CEO-led initiatives, town halls, and leadership events; manage logistics from end to end
Manage expense reporting and reconciliation accurately and in a timely manner
Support the CEO during global travel by managing communications and time-sensitive requests across time zones
Operate with a high degree of autonomy, sound judgment, and professionalism by proactively driving work forward, thoughtfully seeking input when appropriate, and helping optimize the CEO’s time and focus.
Provide calendar management, travel coordination, and administrative support for the SVP & Chief Administrative Officer, Global Public Policy & Number Administration
Support document preparation, presentation editing, and correspondence drafting as needed
Ensure seamless workflow and communication between the executives and the Executive Leadership Team
Partner closely with the Chief of Staff to align on CEO priorities, communications, and scheduling decisions; serve as an extension of the CoS function on operational matters
Coordinate cross-functionally with members of the Executive Leadership Team (ELT) to facilitate CEO-driven initiatives, ensure information flow, and manage logistics for senior leadership meetings
Support the preparation and distribution of materials for ELT meetings, leadership offsites, and strategy sessions
Serve as a reliable point of contact across the organization, representing the Office of the CEO with professionalism and alignment to Somos values
Collaborate with executive peers and their support staff to ensure coordinated scheduling, communications, and event execution
Serve as the primary administrative partner to one designated Board Member: manage their calendar, coordinate travel, expenses and handle correspondence with a high degree of discretion
Coordinate travel logistics for all Board Members attending Board meetings, including flights, ground transportation, accommodations, and detailed itineraries; anticipate member preferences and resolve issues proactively
Partner with the CEO, Chief of Staff, and relevant functional leaders to develop, compile, and distribute Board meeting materials and Board packages on schedule and with zero errors
Create and edit Board-facing presentations, reports, and documents; ensure all materials meet the highest standards of accuracy, formatting, and professional presentation
Manage end-to-end logistics for Board and committee meetings: scheduling, platform setup (virtual or in-person), agenda distribution, and post-meeting action item tracking
Maintain up-to-date Board member contact information, governance calendars, and confidential documentation
Handle all Board-related correspondence with professionalism, confidentiality, and responsiveness
Anticipate Board member needs in advance of meetings and during on-site events; serve as a point of contact for logistics questions and last-minute changes
Lead end-to-end planning and execution for Board meetings, ELT meetings, and other CEO-led executive events, including virtual location scouting, vendor and contract coordination, venue communications, meeting room setup, AV, food and beverage, offsite activities, and onsite execution in partnership with the Chief of Staff.
Use critical thinking and collaboration to develop clear, polished business documents, including executive summaries, project briefs, memos, reports, and correspondence.
Build and edit PowerPoint presentations from concept to completion, including slide design, data visualization support, and narrative flow
Apply meticulous attention to detail to all deliverables — ensuring accuracy in content, consistency in formatting, and alignment with Somos brand standards
Translate rough inputs (notes, bullet points, verbal direction) into polished, professional documents ready for executive or board-level audiences
Manage version control and document organization across shared drives and collaboration platforms