Senior Executive Administrator (33632)

Vyne Dental•Salt Lake City, UT

2d•Onsite

About The Position

The Senior Executive Administrator is a highly trusted, senior-level executive partner responsible for providing advanced administrative and business support to the CEO, COO, and CFO. This role is first and foremost focused on executive support to the CEO, while also incorporating elevated responsibilities related to prioritization, coordination, follow-through, and executive effectiveness. The Senior Executive Administrator operates with a high degree of autonomy, judgment, and discretion—anticipating needs, managing complexity, and enabling the executive team to focus on the organization’s most critical priorities.

Requirements

8+ years of experience providing senior-level executive administrative support to a CEO.
Proven experience supporting multiple executives simultaneously in a dynamic environment.
Demonstrated ability to operate at a strategic level, not just transactional support.
Strong leadership experience, including managing or mentoring other administrative professionals.
Exceptional organizational, prioritization, and problem-solving skills.
Advanced written and verbal communication skills with executive presence.
High emotional intelligence, discretion, and sound judgment.
Strong proficiency with executive productivity tools (calendar management, presentations, collaboration tools).

Nice To Haves

Knowledge of the dental industry, healthcare, insurance or similar field is a plus but not required

Responsibilities

Serve as the primary Senior Executive Administrator supporting the CEO, COO, and CFO, ensuring seamless, proactive day-to-day support.
Act as a trusted partner to the executives by anticipating needs, managing priorities, and proactively addressing issues before they arise.
Maintain deep understanding of executive priorities, leadership dynamics, and business objectives to provide context-driven support.
Support executive effectiveness by helping leaders stay focused on the highest-impact work and commitments.
Manage CEO’s calendar, meeting preparation, briefings, and follow-ups with exceptional attention to detail and efficiency.
Manage highly complex calendars across multiple executives, balancing short-term demands with long-term priorities.
Prepare executives for meetings through agendas, pre-reads, talking points, and decision summaries.
Draft, edit, and manage executive communications, including internal memos, presentations, and correspondence.
Serve as a gatekeeper and trusted liaison between executives and internal/external stakeholders.
Coordinate executive-level meetings, leadership sessions, offsites, and board-related activities as needed.
Track decisions, commitments, and action items from executive and leadership meetings; ensure appropriate follow-up and completion.
Partner closely with HR, Finance, Operations, and other teams to coordinate executive initiatives and information flow.
Support special projects, executive initiatives, and ad hoc work that directly align to executive priorities.
Assist with preparation and coordination of executive level planning cycles, including annual planning and quarterly business reviews.
Support preparation of board decks, briefing materials, and post meeting follow ups.
Lead, mentor, and develop administrative professionals (Executive Admin and Administrative Assistant).
Delegate work effectively to ensure appropriate coverage, scalability, and role clarity.
Establish and continuously improve administrative processes, standards, and best practices.
Ensure coverage, continuity, and consistent quality of executive support across the organization.
Handle highly sensitive, confidential information with discretion and sound judgment.
Apply strong business acumen to assess urgency, prioritize effectively, and make informed decisions on behalf of executives.
Identify opportunities to improve executive workflows, decision-making, and organizational efficiency.
Act as project manager for high-priority executive initiatives, tracking deliverables, timelines, and milestones.
Partner with business leaders to identify operational gaps and implement process improvements.
Lead the planning and facilitation of executive and board meetings, town halls, offsites, and strategy sessions.
Coordinate with teams across departments to ensure timely and accurate execution of CEO and executive team priorities.