Executive Administrator
About The Position
The Executive Administrator provides high-level administrative, organizational, and operational support to the CEO. This role requires exceptional discretion, strong judgment, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment. The Executive Administrator acts as a trusted partner to leadership, ensuring efficiency, confidentiality, and smooth daily operations. This role plays a critical part in advancing the organization’s mission by ensuring efficient executive operations, strong board support, and effective communication with donors, partners, and community stakeholders.
Requirements
- 5–7+ years of experience supporting senior executives
- Experience supporting C-suite or board-level executives
- Project management or operations experience
- Ability to work independently and manage competing priorities
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- High level of professionalism, discretion, and confidentiality
- Proficiency in Microsoft Office/Mac and scheduling tools
- Bachelor’s degree and/or equivalent experience/training.
Responsibilities
- Manage executive calendars, including scheduling meetings, travel arrangements, and appointments
- Prepare agendas, presentations, reports, and briefing materials
- Act as a primary point of contact between executives, staff, board members, donors, and external partners
- Screen and prioritize emails, calls, and correspondence, ensuring timely follow-up
- Coordinate executive meetings, board meetings, and Leadership Retreat
- Take accurate meeting minutes and track action items
- Support cross-functional initiatives and follow up on deliverables
- Support organizational planning, special initiatives, and cross-departmental projects
- Assist with budget tracking, expense reports, and invoice processing
- Maintain accurate, confidential records and donor-sensitive information
- Represent the organization professionally in interactions with community partners and funders
- Identify opportunities to improve processes and administrative efficiency
Benefits
- Comprehensive benefits package including generous employer-paid medical, dental, and vision plans; retirement program with employer contribution; life insurance; PTO, and more.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
