Senior Executive Administrative Specialist II

Pacific Life • Charlotte, NC

10d • $37 - $45

About The Position

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead – our policyholders count on us to be there when it matters most. It’s a big ask, but it’s one that we have the power to deliver when we work together. We collaborate and innovate – pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it’s the right thing to do. Pacific Life is more than a job, it’s a career with purpose. It’s a career where you have the support, balance, and resources to make a positive impact on the future – including your own. We're actively seeking a talented Senior Executive Administrative Specialist II to join our Pacific Life Chief Data Officer organization in Charlotte, NC. As a Senior Executive Administrative Specialist II, you'll move Pacific Life, and your career, forward by providing high-level administrative support to senior leadership, enabling executives to operate at their highest effectiveness through expert coordination, research, and communications management. You will fill a new role in the Pacific Life Data organization. How you'll help move us forward: Manage executive calendars, business travel, meeting coordination, and expense tracking Screen and direct incoming calls, visitors, mail, and email on behalf of senior leadership Prepare correspondence, reports, presentations, agendas, and meeting minutes using business software Conduct research and data analysis, compiling findings into actionable reports and recommendations Coordinate activities across departments and with external stakeholders, ensuring seamless communication at all organizational levels

Requirements

• Extensive experience in an executive administrative role supporting senior or C-suite leadership
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and business software applications
• Demonstrated ability to work autonomously within established procedures, exercising sound judgment and discretion
• Exceptional organizational, communication, and interpersonal skills with the ability to manage competing priorities
• Proven ability to handle confidential and sensitive information with professionalism, tact, and diplomacy

Nice To Haves

• Experience coordinating or leading the work of other administrative or clerical staff
• Familiarity with enterprise tools such as SharePoint, Concur, or similar platforms
• Ability to anticipate executive needs proactively and adapt quickly in a fast-paced environment

Responsibilities

• Manage executive calendars, business travel, meeting coordination, and expense tracking
• Screen and direct incoming calls, visitors, mail, and email on behalf of senior leadership
• Prepare correspondence, reports, presentations, agendas, and meeting minutes using business software
• Conduct research and data analysis, compiling findings into actionable reports and recommendations
• Coordinate activities across departments and with external stakeholders, ensuring seamless communication at all organizational levels

Benefits

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents
• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off
• Paid Parental Leave as well as an Adoption Assistance Program
• Competitive 401k savings plan with company match and an additional contribution regardless of participation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed