Senior Events Producer

The Washington Post•Washington, DC

2d•Onsite

About The Position

The Washington Post is seeking a highly organized and professional Senior Events Producer to join the Washington Post Live and Events Group teams. This person will plan and execute high-profile live programs and summits, client activations and intimate convenings across a wide variety of stakeholders, including c-suite executives and external clients and partners. The ideal candidate is an operational powerhouse with impeccable attention to detail, a proactive and solution-oriented mindset and the poise to represent the company at the highest levels of business and social interaction.

Requirements

Minimum of 10-15 years of experience in event management and/or as a personal assistant, including significant prior experience planning events specifically for C-suite executives or VIPs
Demonstrated professional maturity and discretion in handling sensitive and confidential information
Proven ability to manage multiple projects at once in fast-paced environments with tight timelines.
Excellent organizational skills and attention to detail
Strong communication skills, both written and verbal, with the ability to collaborate cross-functionally.
Calm under pressure, nimble in your decision-making, and unflappable when things shift on site.
Comfortable working early mornings, evenings, or occasional weekends when events require.

Nice To Haves

Familiarity with tools like Asana, Google Workspace, SocialTables, or production scheduling platforms is a plus.
A bachelor’s degree in hospitality management, communications, media production, journalism, event management, or a related field is preferred.
A refined professional who thrives in environments demanding excellence, discretion, and strategic organization and enjoys curating experiences that reflect the prestige and quality of our organization and our clients
Someone who embodies calm and clarity under the highest pressure and enjoys execution that provides the highest level of service; your definition of “detail-oriented” goes beyond a checklist and you thrive on elevating the details to delight guests
A proactive leader who anticipates needs two steps ahead

Responsibilities

Serve as the primary point of contact for event stakeholders, including c-suite executives and clients, anticipating needs and translating their strategic vision into flawlessly executed events
Manage all phases of event production, including concept development, budget management, venue selection, contract negotiation, vendor management (catering, A/V, security, travel logistics), day of execution and post-event
Design and manage white-glove logistics for VIP guests, including personalized travel arrangements, security coordination, private dinners, and executive gifting
Collaborate with editorial, technical, creative, and marketing teams to ensure alignment and readiness
Maintain and update production calendars, checklists, and documentation across all projects.
Ensure all events adhere to internal compliance policies, security protocols, and external regulations.
Develop contingency plans for high-stakes events.
Demonstrate professionalism, poise and discretion with a wide range of event participants and guests, including senior executives, policymakers, and high-profile speakers.
Serve as the confident and composed on-site lead, directing internal staff and vendors, managing timelines, and resolving complex issues discreetly and efficiently
Research industry trends, production innovations, and new tools or technologies that can elevate our event experience.
Contribute ideas for how we can improve production processes, on-site flow, and audience engagement.
Support the upkeep and scheduling of The Washington Post Live Center, ensuring the space is event-ready at all times.