Senior Events Management Specialist

University of Notre Dame•Notre Dame, IN

7h•Onsite

About The Position

At Notre Dame Law School, the Senior Events Management Specialist plans and executes high-visibility events that bring people together, build community, and advance the School’s mission. Reporting to the Events Associate Director, this role works closely with the events team, faculty, staff, and University partners to create distinctive, on-brand guest experiences at events in the United States and internationally. The specialist manages events throughout their full lifecycle, from initial conception and strategic planning through execution and post-event evaluation, financial reconciliation, and follow-up. The role advises faculty and staff event sponsors on goals, budgets, venue selection, policies, procedures, and other planning considerations. Events include faculty conferences, VIP and signature program events, alumni events, Commencement Weekend, Alumni Weekend, Advisory Council meetings, and select international conferences. The position also supports event technology and processes, event communications and administration, vendor contracting, and provides guidance and task assignments to the Events Coordinator. This is an on-site position in South Bend, Indiana, with occasional national and international travel.

Requirements

Associate degree or up to three years of college or technical school.
Three to five years of experience planning and executing complex, high-profile events, including management of budgets, vendors, venues, logistics, timelines, and multiple stakeholders.
Excellent communication skills.
Commitment to customer service.
Attention to detail.
Experience successfully managing several events simultaneously in a fast-paced environment.
Ability to work collaboratively as part of a team.
Ability to lift up to 50 lbs.
Ability to travel nationally and internationally on occasion.
Resume and cover letter are required for consideration.

Nice To Haves

Bachelor’s degree.
Experience supporting events in a higher education environment.
Experience with Excel, MailChimp, Canva, Cvent, and Google Suite.

Responsibilities

Lead the planning and execution of on- and off-campus events, coordinating with Law School and University partners as needed.
Develop and manage event budgets, compare projected expenses with actual costs, and identify ways to meet event goals within budget.
Help plan and/or execute major external-facing events, including Commencement Weekend, Alumni Weekend, spring and fall Advisory Council meetings, faculty conferences, and select international conferences.
Support the effective use and continuous improvement of event management software, digital invitations, registration tools, and other planning technology.
Collaborate with Law School Marketing and Communications to develop and maintain polished, on-brand templates and event collateral.
Identify opportunities to streamline event processes and improve the guest experience.
Manage event administration and communications, including RSVPs, registration, guest communications, event data, and critical timelines.
Partner with Marketing and Communications on timely event promotion aligned with event goals and University brand standards.
Build relationships with faculty, senior leaders, alumni, vendors, and other stakeholders, and ensure proactive communication and coordination throughout the event lifecycle.
Coordinate external vendor contracts and University approvals and routing in collaboration with the Events Associate Director.
Apply knowledge of the contract approval process and BuyND contracts portal, working with the Law School Contracts Manager to facilitate timely contract review, approval, and execution.
Provide guidance to the Events Coordinator and assign tasks supporting events when required.
Travel domestically and internationally for event-related duties as needed.