Senior Events Associate - CoStar Group - Arlington, VA

CoStar Group•Arlington, VA

6d•Onsite

About The Position

CoStar Group is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index, CoStar Group is on a mission to digitize the world’s real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives. We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We’ve continually refined, transformed and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate. Role Overview: Senior Events Associate Arlington, VA | In office, Monday-Friday Reporting to the Senior Manager, Events, Sponsorships & Partnerships, the Senior Events Associate is an individual contributor within the Events, Sponsorships & Partnerships team. This role will plan and execute public facing and internal events for various CoStar Group brands, including tradeshows, sponsorships/partnerships, special events, conferences, and event projects that cut across multiple departments. The goal will be to maximize internal or external customer engagement, brand recognition, sales lead generation, a return on investment and overall attendance. This position is an exciting opportunity for an individual contributor who can work efficiently in a matrixed, fast-paced environment on several projects at one time. The ideal candidate is a collaborative, proactive, creative, and detailed events specialist who can manage multiple projects while partnering with Events team members and staff across the organization to ensure that every project is executed to the highest standards, on budget, and professionally. This candidate should be comfortable operating in environment of constant change, results-oriented, highly motivated, service-minded, and enthusiastic, demonstrating strong time management and communication skills.

Requirements

Bachelor's degree from an accredited, not-for-profit, in person, University or College.
A track record of commitment to prior employers.
3+ years planning and executing corporate events, tradeshow management, conferences, executive events, and/or sponsorships.
Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
Strong communication skills, both written and oral.
Proficiency with Microsoft Office Suite, notably Excel, PowerPoint, and Teams.
Ability to travel for events and pre-event preparation – 15-20%.
Ability and willingness to work extended hours and varying work schedules as needed.
Ability to exert up to 20 pounds of force to move objects/boxes.

Nice To Haves

Experience with Cvent.
Effective negotiation skills.
Team player who collaborates and can easily pivot to assist other projects as needed.
Proven ability to adapt to fast-paced and changing environments.
Ability to work quickly and effectively under pressure, delivering on last-minute requests and remaining detailed oriented.
Flexibility and ability to push through indecision and ambiguity to deliver results.

Responsibilities

Coordinate CoStar Group participation in industry events as assigned, collaborating with internal departments in planning, branded materials sourcing, audio visual and tech requirements, décor and furnishings, budgeting, signage, invoice reconciliation, and on-site execution.
Coordinate booth logistics, including floorplans, graphics, furniture, technology, shipping, installation and dismantle schedules.
Manage exhibitor portals and ensure completion of all required event documentation and deadlines.
Partner with sales and marketing leadership to align event participation with business objectives and customer engagement strategies.
Collaborate on event space usage, layouts, rooming lists, and agendas.
Manage internal portable booth program.
Build event applications, websites, registration sites, forms, surveys, and attendee communications.
Manage events mailboxes, event calendars, design request submissions, and vendor orders.
Process invoices, financial coding, contract submissions, purchase orders, and other procurement steps.
Create PowerPoint presentations for core planning teams or event leads as updates to brand or organization leadership, proposals for approvals, or planning tracking of major projects.
Source and manage attendee gifting and other customized materials for various brands.
Create and manage Excel grids for all event purposes, including but not limited to food and beverage planning, housing, budgets, project timelines, staff schedules, space usage, agendas, event logistics specifications, transportation, activities, data comparisons, or expense reporting to Finance.
Support request for proposals (RFP) processes and comparisons of event venues, hotels, and/or services for presentation and selection by stakeholders.
Help to identify appropriate new business relationships, trends, technology, or best practices, creating standard operating materials for team reference.

Benefits

Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug
Life, legal, and supplementary insurance
Virtual and in person mental health counseling services for individuals and family
Commuter and parking benefits
401(K) retirement plan with matching contributions
Employee stock purchase plan
Paid time off
Tuition reimbursement
On-site fitness center and/or reimbursed fitness center membership costs (location dependent)
Access to CoStar Group’s Employee Resource Groups
Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks