Senior Event Producer

PRA Business Events•New York, NY

20d•$70,000 - $85,000•Hybrid

About The Position

Senior Event Producer This is a hybrid role working on average 2 days per week in an office in New York City near Times Square. PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression. Summary The Senior Event Producer supports the Regional Director of Events in staff development, program management, and budget compliance while collaborating closely with team members to ensure seamless event planning and execution. This role oversees the planning and delivery of high-profile, high-budget events, managing vendors, budgets, timelines, and on-site operations across all event elements. The Senior Event Producer is expected to exceed client expectations, uphold superior service standards, and contribute creative, solutions-oriented thinking within a team-driven environment.

Requirements

Bachelor's degree, or equivalent relevant experience
5+ years of experience managing corporate meetings, incentives, or large-scale programs for a Business Events Company or DMC.
Proven ability to manage and motivate Event Producer teams and field staff.
Expertise in DMC operations, hotel and supplier partnerships, and the value of DMC services to clients.
Destination expertise and a strong knowledge of attractions, hotels, parks, airports, venues, and supplier partners in local and regional markets.
Exceptional interpersonal, communication, and client service skills.
Ability to read, analyze, and interpret client proposals, contracts, financial reports, and legal documents.
Strong organizational and multitasking abilities, with the capacity to manage multiple programs and deadlines.
Proficiency in budget management, cost calculations, gross margin oversight, and financial reporting.
Ability to provide creative solutions to complex program challenges and lead teams to deliver exceptional results.
Knowledge of PRA's core values, differentiators, and strategic importance of supplier and hotel partnerships.
Must be able to work flexible hours including weekends, evenings and holidays
Some travel required to support region and PRA system as needed

Responsibilities

Manage all phases of assigned programs, from pre-planning and client communication through on-site execution and post-event evaluation.
Serves as the primary contact for the client during the pre-planning and operation of the client's program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
Lead supplier negotiations, develop strong vendor relationships, and ensure favorable terms, service standards, and cost controls.
Oversee event budgets, monitor margins, and drive cost efficiencies while maintaining service quality.
Prepare and manage production documentation, including service agreements, timelines, job costing, invoices, and financial reports.
Support the Regional Director in assigning programs and balancing producer workloads.
Provide coaching and mentorship to Event Producers and field staff, offering guidance during pre-planning and on-site operations.
Assist with recruitment, training, and evaluation of field staff; assign roles and responsibilities to support program delivery.
Assist in building rosters of field staff and lead staff in secondary markets
Participate in site inspections, planning visits, sales initiatives, and pre-conference meetings as needed.
Support strategic discussions to maximize profitability and operational efficiency.
Serve as an escalation point for client or program challenges, providing timely and effective solutions.
Represent the company and its affiliated brands at industry functions.
Assist with program operations at other Company-owned offices as needed.
Lead multi-day, multi-element, and complex programs requiring advanced expertise.
Manage multiple complex programs simultaneously while maintaining high standards of service and efficiency.