Senior Event Producer

On The Marc Events • Norwalk, CT

1d • $80,000 - $90,000

About The Position

The Senior Event Producer is responsible for producing ONTHEMARC’s more complex, high-difficulty events by owning advanced logistics, high-touch client management, and cross-vendor coordination from booking through execution. This role reports to the Director of Production and serves as a primary producer for high-profile and intricate events, ensuring every detail is accurate, compliant, and executed to ONTHEMARC standards.

Requirements

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
• Minimum of 3 years of professional experience in event production, catering, or hospitality management.
• Demonstrated success managing multiple large-scale or high-profile events from planning to execution.
• Excellent interpersonal skills to collaborate effectively with diverse internal and external stakeholders.
• Proficiency in Tripleseat, Nowsta, Prismm, and Google Suite (Gmail, Calendar, Sheets, Docs).
• Strong command of Microsoft Office and digital communication tools.
• Excellent organizational, written, and verbal communication skills.
• Proven ability to manage multiple complex projects under tight deadlines.
• Keen eye for detail, design, and logistics.
• Strong leadership and team coordination abilities, with a client-first mindset.
• Creative problem-solving skills with adaptability in fast-paced environments.

Nice To Haves

• Experience in a fast-paced agency or hospitality group environment.
• Certification in event planning or project management (e.g., CMP, PMP).
• Familiarity with Cvent, Eventbrite, or similar event management platforms.
• Knowledge of current trends in event design, technology, and experiential marketing.

Responsibilities

• Generate detailed proposals, BEOs, invoices, and event edits in Tripleseat as needed, ensuring accuracy, approvals, and version control.
• Maintain up-to-date event details on Tripleseat BEOs, including load-in requirements, restrictions, kitchen location, venue rules, client/planner requests, beverage needs, and all relevant logistics.
• Manage high-volume client communication (30+ active clients at any given time), ensuring timely responses, clear documentation, and proactive follow-through.
• Obtain installment payments and final payments by required deadlines, escalating risks early and documenting outcomes.
• Coordinate all production needs with a full view of venue logistics, FOH equipment, kitchen equipment, culinary restrictions, theme, décor, and guest experience flow.
• Coordinate and source all catering-related rentals, including china, glassware, silverware, tables, linens, chairs, bar equipment, food station equipment, plated service needs, and location-specific client requests for assigned events, including complex and high-touch programs, ensuring accuracy to spec and budget.
• Manage preferred rental company payments and maintain accurate rental documentation aligned to budgets and event specifications.
• Liaise with outside vendors aligned with the OTM brand - including venue, tent, restroom trailer, floral, AV, entertainment, and specialty partners - to ensure consistent quality and timely delivery.
• Collaborate closely with event planners, clients, and venues across on- and off-premise locations, ensuring full understanding of site restrictions and requirements.
• Obtain and submit all required certificates of insurance (COIs) for on- and off-premise events, confirming compliance before event dates.
• Provide clerical, record-keeping, and office support as needed to keep production workflows organized and auditable.
• Schedule and conduct booked client tastings with strong command of ONTHEMARC’s menu portfolio, balancing menu design, dietary restrictions, hard cost efficiency, upgrade opportunities, and culinary logistics.
• Manage timely client/planner/vendor/venue relationships throughout planning, ensuring expectations are clear and changes are captured promptly.
• Conduct booked client walkthroughs for on- and off-premise locations with working knowledge of catering needs, venue constraints, and service flow.
• Maintain repeat client relationships through proactive follow-up and account stewardship.
• Request post-event client reviews across relevant platforms to support reputation and repeat business.
• Build floor plans using Allseated that reflect venue challenges, client/planner requests, bar and food service flow, and rental/equipment requirements.
• Create and implement food service timing that aligns client formalities with culinary execution needs, including cooking restrictions, kitchen setup, load-in, menu pacing, and on-site labor.
• Produce accurate FOH equipment packing lists by weekly deadlines, aligned with rental orders and on-site equipment at each location.
• Determine VIP clients/events and maintain account relations, including on-site presence when required to protect experience and outcomes.
• Deliver complete event handoffs to the Event Captain by weekly deadlines, including final BEO, rental order, FOH packing list, beverage packing list, floor plan, timeline, and event summary (theme, priorities, client requests, and key watch-outs).
• Present current event status and priorities at weekly internal meetings, ensuring the OTM team has clear visibility into upcoming needs and risks.
• Meet rental companies for deliveries as needed, verifying accuracy and resolving discrepancies quickly.
• Support other projects and tasks as reasonably assigned in line with business and event needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior