Senior Event Executive - Hospitality (Logistics Client)

Adelphi Group•Stamford, CT

8d•Hybrid

About The Position

We are looking for a dedicated and hard-working person to join our skilled and dynamic Hospitality Team! This SEE will help support multiple projects with the ability to get involved in exciting programs with various clients. This position will get a broad view of Octagon’s offices and clients while assisting with a variety of elite events. If the idea of collecting frequent flyer miles excites you, then this job is for you. In this outstanding role, your principal responsibilities will include event planning, operational logistics, vendor management, creative hospitality development, production planning and onsite execution. This individual will be working with a service-oriented team who is committed to providing a seamless, white-glove hospitality experience to our clients. With the team located across the country, you will have broad exposure to the hospitality industry with a tremendous potential to learn and gain hands-on experience.

Requirements

3+ years’ experience in related events field
Super knowledgeable in Microsoft Office suite; particularly Teams, Excel, PowerPoint, Word
Have experience running a budget and Excel doesn’t scare you
Can work weekends/holidays as needed

Nice To Haves

Past hospitality experience preferred
Passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture will make you a good Octagon fit
Experience in the world of golf hospitality is a plus
People may have accused you of being fervent; you’re so organized that a messy folder or inbox irritates you
A standout colleague who wants to know what others are working on and wants to help
Consider yourself a self-starter with the ability to balance multiple projects on tight deadlines simultaneously
Form effective links with clients; Flexible and adaptable in working with various personalities
A sense of humor and the ability to tell a good story; we like to laugh
Excellent interpersonal skills, both written and oral
Thrives under pressure and is outstanding at problem solving; offering creative solutions (though you will always have help, your mantra is: I will figure it out!)
A go-getter, you demonstrate initiative and embrace new challenges (there will be plenty of last-minute client requests)
Though not a requirement, a second language is a plus.
A jetsetter: bags are packed and excited at the idea of travel (approx. 35%)

Responsibilities

Lead the planning and execution of event logistics across multiple hospitality programs, ensuring every detail is thoughtfully planned and flawless executed
Research, develop and implement creative hospitality experiences, programming ideas and premium touchpoints to elevate the overall guest experience
Manage relationships with third-party vendors, serving as the primary day-to-day contact while overseeing timelines, deliverables, budgets and execution
Support developing décor concepts, event layouts and floor plans while identifying creative opportunities to seamlessly integrate client branding throughout the guest experience
Own gifting execution from concept development through fulfilment, including brainstorming gift ideas, obtaining vendor quotes managing ordering, personalization opportunities, inventory and onsite distribution
Develop and maintain asset management including signage, printed collateral, production elements, premium giveaways and branded décor, identifying opportunities to enhance future programs
Support budget creation, management, reconciliation, and recap
Actively participate in all weekly status calls and other key meetings with both internal and external constituents
Lead the planning and execution of food and beverage operations, including menu recommendations, service timing, dietary accommodation and coordination with venue and catering partners
Prepare and distribute event status updates, execution guides, and support staff documents
Assist with collecting event results reporting and wrap-up report development
Oversee administrative program elements including, vendor contracts, certificates of insurance, purchase orders, vendor payments and overall documentation management
General account management and assistance with client requests