Senior Document Control Specialist

Lutech Resources • Houston, TX

4d

About The Position

The Senior Document Control Specialist applies best practices and knowledge of internal and external issues to improve McDermott’s Document Control discipline. The role serves as a resource for less experienced colleagues, shares conceptual and practical expertise, and solves complex problems using discipline-specific knowledge. It supports customer, operational, project, and service activities while ensuring work follows applicable guidelines and policies.

The specialist performs Document Management work, including work in iDocs, and may lead document management teams and projects. As a Lead Document Controller, the role coordinates discipline execution and interfaces, manages deliverables, resources, schedules, and budgets, and acts as a project-based point of contact for project teams, clients, suppliers, subcontractors, and relevant agencies. It also supports EDMS setup, training, reporting, audits, records handover, archiving, and continuous improvement of document management processes and tools.

Requirements

• Professional degree, postgraduate degree, or bachelor’s degree.
• 8–15 years of experience in Document Management with a major contractor or consultant.
• Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe.
• Computer literacy in Microsoft Word, Access, PowerPoint, Excel, and Project.
• Working knowledge of industry-used EDMS tools.
• Broad experience with technical activities, including onshore and offshore operations.
• Functional, business, industry, and leadership expertise.
• Ability to work as a team member and, if the position is a Lead position, as a team leader.
• Excellent organizational and time-management skills.
• Detail-oriented, dependable, and willing to handle multiple priorities.
• Successful communication skills, business acumen, and decision-making capability.

Nice To Haves

• Certified iDocs Trainer (preferable).

Responsibilities

• Gain experience in the iDocs work area and develop basic technical skills to complete assigned work.
• When acting as Lead Document Controller, direct small or medium Document Management teams and lead projects with participation from other disciplines.
• Coordinate activities within Document Management and interfaces with other disciplines.
• Lead the assigned Document Management team and complete work within planned schedules and budgets, in accordance with standards, the MDR, project procedures, and professional expectations.
• Plan, organize, and direct discipline execution on assigned projects, including scope, deliverables, schedule, and manpower resources; agree on allocations with the Engineering Manager.
• Identify interfaces and deliverables, monitor progress and productivity, and take or identify corrective action as needed.
• Serve as the project-based discipline point of contact in communications and meetings with project teams, customers, vendors, suppliers, subcontractors, certifying authorities, auditors, and other third parties.
• Develop or contribute to the Document Management Execution Plan and associated work instructions, aligned with client requirements and McDermott standards.
• Become familiar with contract and project requirements for Document Management and delivery, including standards, procedures, EDMS, and formats.
• Ensure the project EDMS platform is set up to meet client and McDermott technical requirements.
• May manage project staffing plans and budgets to maintain appropriate staffing levels and control costs.
• Advise project management or the Document Management lead on technical issues and interface processes and requirements.
• Track, log, and distribute internal and external documentation releases accurately, including associated metadata.
• Ensure documentation is shared across project team members and locations, including MOPEX and JV Partners.
• May serve as a day-to-day interface for clients, suppliers, and subcontractors on Document Management issues.
• Facilitate the timely flow of technical information among project team members and external parties through the EDMS.
• Contribute to Document Management status reporting and prepare, review, and issue defined project reports, including document status and the Master Document Register.
• May supervise document management personnel and provide timely performance feedback to the Document Management department manager.
• Ensure project personnel receive appropriate EDMS training and Document Management personnel receive training in procedures and systems, including Unifi.
• Assist in establishing, maintaining, developing, and improving Document Management processes, systems, and tools.
• Participate in and lead internal and external audits as required.
• May provide regular project and department management updates on document management workload and issues.
• Engage actively and frequently with the project’s MOPEX counterpart or counterparts.
• Deliver information required for handover and turnover in accordance with contractual requirements.
• Archive project records.
• Provide lessons learned from project execution to project management and department management.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior