Senior Director's Assistant - System Performance, Reliability, and Resiliency Team

Pacific Gas And Electric Company•Oakland, CA

1d•$43 - $69•Hybrid

About The Position

Provide administrative support to one or more Directors or Executives. All employees are responsible for performing their jobs in accordance with PG&E’s vision and values. This position follows a hybrid work model, requiring employees to report to their assigned office location at least two or three days per week. The remaining days may be worked remotely, depending on business needs. The headquarters is located in the Oakland General Office.

Requirements

High School Diploma required
4 or more years of administrative support experience required

Nice To Haves

Bachelor's or Associate's degree
1 or more years of experience supporting Director-level

Responsibilities

Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audiovisual or online meeting tools, and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings.
Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, and take phone messages. Utilize polished professionalism and communication skills while serving as a liaison on behalf of the leader or department. May monitor, sort, and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response.
Refer or delegate business issues or questions to others for resolution on behalf of the leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool, or process, communicate, and report on status.
Prepare or assist in preparing documents, reports, presentations, meeting materials, and documents for signature. Prepare copies, arrange materials. Process and distribute mail. May assist or coordinate in maintaining information on the intranet site. Maintain a records management system, including an efficient filing system and document storage.
Handle all travel-related aspects for individuals and groups. Arranging conference facilities and catering. Managing logistics for travel, group, and event arrangements. Create detailed itineraries. Audit/monitor for adherence to corporate travel guidelines.
Order & maintain an inventory of items required. Order new equipment or schedule service/maintenance. Order supplies.
Assist with processing of invoices, purchase orders/requisitions & expense reports. Manage commercial card usage and statement reconciliation. May monitor department budgets and costs. May monitor adherence to expense report policy. May include credit card administration. May maintain subscriptions and memberships. May process check & wire transfer requests. May prepare and distribute invoices and request payment.
Handle HR related administrative tasks, including time reporting, pay planning, performance improvement plans, performance management, organization change requests, pay change requests, rewards and recognition forms, organization chart updates, and emergency lists. Order LAN ID and assets for new hires. Monitor & track staff participation in required training, reading, or action, including safety and compliance. Complete building services requests. May coordinate office space planning. Handle all aspects of new employee onboarding.
Create, assemble, modify, and proofread presentations, spreadsheets, and reports.
Manage data, metrics tracking and reporting, report creation and execution.
Backup and support to other Executive Assistants as required.