Senior Director, Project Control (Scheduling)

Los Angeles County Metropolitan Transportation Authority•Los Angeles, CA

2d•Onsite

About The Position

Directs and manages staff responsible for developing, monitoring, and reporting on the life of major capital projects, including schedule and budget preparation, financial administration, and program management activities to ensure effective coordination with all Metro functional units for successful execution. This position will provide oversight for developing, monitoring, and reporting on project control for major capital projects, focusing on project and program schedule.

Requirements

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.
Bachelor's Degree in Finance, Accounting, Engineering, Construction, Business, Economics, or a related field
Five years of relevant management-level experience administering project control activities for major capital projects, including developing, monitoring, and entering budgets
Experience working on rail transit engineering and construction projects preferred
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Knowledge of theories, principles, and practices of capital and operating budgets, scheduling, finance, configuration management, and information systems for major public works projects
Knowledge of applicable federal, state, and local regulatory requirements and standards
Knowledge of projection techniques for determining staffing and resources
Knowledge of developing budget and estimates using bottom-up approach
Knowledge of various Metro department functions
Knowledge of preparing and writing Board reports
Knowledge of finance and budget systems
Knowledge of applicable business software applications
Knowledge of modern management theory
Skill in planning, organizing, and directing the work of a variety of projects
Skill in differentiating between capital and operating budgets
Skill in establishing and implementing policies and procedures
Skill in determining strategies to achieve goals
Skill in reconciling data from different reports and sources
Skill in analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
Skill in exercising sound judgment and creativity in making decisions
Skill in communicating effectively orally and in writing
Skill in writing clear and concise Board reports
Skill in interacting professionally with various levels of Metro employees, the Board of Directors, and outside representatives
Skill in mediating and negotiating
Skill in dealing with difficult people
Skill in directing, supervising, training, mentoring, and motivating assigned staff
Skill in using spreadsheet software
Ability to work under deadlines
Ability to work with Metro's financial and budget systems
Ability to plan financial and staffing needs
Ability to make financial decisions within a budget
Ability to compile, analyze, and interpret complex data
Ability to prepare comprehensive reports and correspondence
Ability to represent Metro before the public
Ability to understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Ability to travel to offsite locations
Ability to read, write, speak, and understand English

Nice To Haves

Master's Degree in a related field preferred
Experience managing scheduled baselines and forecasts utilizing the Critical Path Method (CPM) and trend analysis
Experience preparing and reviewing prospective Time Impact Analysis (TIA) in construction
Experience managing cost and resource-loaded schedules
Experience utilizing scheduling software for complex transit projects, such as Primavera P6, Deltek Acumen Fuse, MS Project, or similar software
Experience managing multi-disciplinary project control teams (i.e. cost schedule, risk, estimating, configuration management) including training, supervising, mentoring, and directing

Responsibilities

Develops, oversees, and manages the Capital and Operating budgets, schedules, and work progress of multiple major capital projects; prepares monthly reports and provides support to executive management and Project Managers
Develops and updates Capital Project (CP) workbooks and work-breakdown-structures (WBS) for bus and rail projects
Ensures that the management team interfaces effectively with involved departments and consultants to establish and adhere to project budget, schedule, quality, and safety requirements
Establishes organizational short- and long-range goals, objectives, strategic goals, and Project Management Plans
Directs the development of management strategies in conjunction with the preparation of comprehensive formal Project Management Plans (PMP) to achieve agency goals and objectives and resolution of problems
Directs the preparation of cost estimates, budgets (Project and Fiscal Year), labor and non-labor budget forecasts, staffing plans, and project schedules; updates forecasts and budgets monthly
Oversees development of annual construction and other capital budgets
Prepares various budget amendments/adjustments
Develops, implements, and updates budget and funding policies and procedures for construction and other capital programs
Trains staff on budget models and funding systems
Advises supervisor, staff, and management on budget and funding issues
Directs preparation of project revenue, funds, and expenditures forecasts
Confers with management on construction expenditure plans and revenue forecasts
Coordinates with Planning and other departments for the transfer of projects to Program Management
Directs development of long-range staffing and funding plans for design and construction
Supports funding agreement and grant contract negotiations and multi-year grant contract administration; prepares out-of-cycle funding requests
Assists in the development of supporting documentation for funding and grant agreements with federal, state, and local agencies
Conducts funding and schedule studies on construction projects
Prepares and presents various reports and analyses to management and the Board of Directors, such as Annual Program Evaluation (APE) reports, quarterly variance reports, and mid-year adjustments and fund transfers
Prepares presentations for Federal Transit Administration (FTA) meetings
Coordinates with Accounting, Treasury, and Capital Planning on data collection, review, and analysis of project costs and revenues
Reviews and approves requisitions and invoice payments
Conducts meetings with staff and consultants
Represents Metro before the public and external agencies
Directs, supervises, trains, mentors, and motivates assigned staff
Tracks contractor and consultant expenditures and staff labor hours
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
May be required to perform other related job duties