Senior Director. Infrastructure & Overlay - LA28 Olympic & Paralympic Games

TKO Group Holdings, Inc•Raleigh, NC

About The Position

On Location has been appointed as the Official Hospitality Provider of the LA28 Olympics and Paralympics. The Head of production, Infrastructure and overlay spearheads the design and creation of all On Location related overlay installations required for the delivery of the LA28 Olympics and Paralympics Hospitality Program, in conjunction with internal and external design teams (external contractors) and the project’s key partners (venue owners and operators, etc.) who are responsible for delivering the permanent structures, facilities and infrastructures required for the Games. The Head of production, Infrastructure and overlay will also manage the Production Agencies responsible for the Fit-Out and work closely with the Venue Operations Team and the Art and design team to make sure the Fit-out is delivered as per guideline and budget.

Requirements

Bachelor's degree in business administration, event management, hospitality, or a related field; advanced degree preferred.
Minimum of 15 years of experience managing large-scale multinational events with a focus on operational excellence and stakeholder management.
Strong leadership and team-building skills, with the ability to inspire and motivate others to achieve exceptional results.
Excellent communication and interpersonal skills with the ability to interact effectively with diverse stakeholders at all levels.
Experience creating and implementing a centralized business function within a sport organization and / or large-scale corporation.

Responsibilities

Work in Conjunction with the production agencies, overlay supplier and LA28 to develop, coordinate and execute a cohesive master, site, technical & production plan.
Directly manage key members of Infrastructure team and third-party production agency and production staff
Overall production coordination, logistics coordination, vendor management, budget management and scheduling for the following areas: Tenting & Structures, Power/Distribution, Utilities, Rigging & Trussing, Staging, Boneyard and BOH, Heavy Equipment, Court Protection/Flooring, Labor/Crew Chief, Fencing/Barricade, Audio/Visual, Restrooms, Fit out and decor, Technical Labor, Venue as it relates to Infrastructure/Site Buildout, and all other aspect managed by the production’s agencies.
Maintain terms of vendor agreements, with special attention to Change Order policy
Permitting, Engineering & ADA compliance unique to venue, city, state, country (in consultation with other Event Production Team)
Permitting Drawings for submittal for permitting
Direct Supervisor to event specific Sr. Managers, Managers, Sr. Coordinators, Coordinators
Facilitate and lead production meetings with key staff and vendors
Manage and oversee onsite staff and vendors
Responsible for training, coaching and evaluating event staff
Consult with On Location on vendor selections
Vendor negotiation as required
Vendor contract and invoice review
Define bid specifications for site and technical related RFPs (if bidding is part of vendor securement)
Provide question responses after site and technical related RFPs have been sent to discuss specs and answer; contact “finalists” as needed for specific review and questions (as needed)
Develop master site and technical installation/operation/removal timelines
Day to day management and communication with site and technical vendors
Budget management for assigned areas
Adhering to contracted deadlines with vendors
Site visits/inspections as needed
Work with Vendors and team to develop technical and site drawings as needed
Review of final vendor drawings with On Location team
Other responsibilities as determined and agreed to.
Review/approve/correct final invoices and process via On Location accounting (with administrative support)
Provide post - event notes evaluating