Senior Development Associate

The New York Immigration Coalition (NYIC)•New York, NY

1d•Hybrid

About The Position

The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for nearly 200 groups in New York State. We envision a New York state that is stronger because all people are welcome, treated fairly, and given the chance to pursue their dreams. Our mission is to unite immigrants, members, & allies so all New Yorkers can thrive. We represent the collective interests of New York's diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; and build the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people's lives, and to strengthen our state. Our organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted. The Senior Development Associate, under the supervision of the Director of Development, manages key departmental functions that will enable the team to optimize efficiency and grow revenue. This role carries a high degree of responsibility, and the opportunity to both take the lead and work collaboratively on cross-department projects to renew existing support and bring in new sources of funding. The Senior Development Associate oversees donor services, including inquiry management and acknowledgements; leads data tracking and reporting; conducts research on prospective funders; coordinates event logistics including for the annual gala; and manages the submission of reports and proposals for foundation and government contracts. The ideal candidate will have sophisticated administrative skills, outstanding attention to detail, the ability to manage multiple projects independently, and professional interpersonal skills.

Requirements

2-3 years of professional experience with development and administration.
Proven ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines with a high-level accuracy and attention to detail.
Ability to write clear, concise, and effective materials for proposals, reports and funder outreach.
Excellent interpersonal skills and communication skills (written and oral).
Ability to work independently and collaboratively within a team, a self-starter who takes initiative.
Candidates must be legally authorized to work in the U.S. and will not require employer-sponsored work authorization now or in the future.

Nice To Haves

Experience using CRM database systems, like Salesforce, and project management platforms, like Asana, is highly desirable.
Demonstrated knowledge of and commitment to social justice and/or immigrant rights is a significant plus.

Responsibilities

Maintain and audit donor profiles, communications history, and gifts/grant awards in Salesforce, and ensure digital files in Google Drive are up to date.
Coordinate with the Finance team to reconcile incoming checks and bank deposits with Salesforce records to ensure all payments are accurately coded.
Oversee the timely submission of acknowledgment letters, invoices, and administrative documentation for individual gifts and grant payments.
Manage a dynamic development calendar to ensure all internal and external reporting deadlines are documented and shared with relevant team members.
Generate essential Salesforce reports, including campaign performance, donor segmentations, board “give/get” tracking, and pledge receivables.
Identify and implement improvements to Salesforce workflows and data entry protocols to increase team efficiency.
Perform similar development and administrative functions for affiliated organizations, including the 501(c)4 political arm, NYIC Action.
Conduct independent research to identify new funding opportunities from individuals and foundations.
Develop outreach messaging and communications for prospective donors to build the funding pipeline.
Manage the drafting of proposals, Letters of Inquiry (LOIs), and reports, coordinating closely with team members to ensure that funder requirements and internal standards are met.
Manage a small portfolio of donors or prospects, conducting direct outreach and personalized stewardship.
Prepare briefing memos for the Development Team and leadership ahead of donor meetings or site visits.
Support for fundraising events logistics, including preparation and production of event materials, vendor relations, and operational setups for the NYIC’s annual gala, and other cultivation events.
Support the execution of outreach strategies designed to engage, cultivate, and steward relationships.
Proactively address other development tasks as needed to support the growth of the organization.
Occasionally carries or moves materials weighing up to 50 pounds (e.g. event supplies or signage).