Senior Design Manager/Document Controller

Fleet Data Centers•Austin, TX

44d•$120,000 - $150,000•Hybrid

About The Position

As the Senior Design Manager / Document Controller, you will oversee the design coordination, documentation, and compliance of all data center design disciplines on high-performance, scalable, and sustainable data centers. This role involves managing design processes, ensuring accurate documentation is being delivered, creating new processes and supporting cross-functional teams to deliver reliable, efficient systems that power large-scale data center operations across multiple regions. The candidate will be responsible for managing project delivery, design delivery schedule, design meetings, and all engineering deliverables.

Requirements

Bachelor’s degree in project management or a related field.
8+ years of experience in document control, with at least 5 years in mission critical projects and 3 years with design management.
Extensive experience with project management document management software (Procore, Aconex, AutoDesk Docs, Smartheets etc.).
Excellent communication skills, with the ability to translate simple technical and complex nontechnical concepts into clear, actionable strategies for both technical and non-technical audiences.
Attention to details in order to maintain high quality standards.
Strong ability to influence and manage key stakeholders across engineering, construction, product, and operations teams.
Demonstrated success in analyzing program data, defining KPIs, and reporting on success metrics.
Ability to work in both office environments and active construction sites, adhering to all safety protocols.

Nice To Haves

Bachelor’s degree in engineering
Experience working in global data center projects.
Familiarity with (AWS, Microsoft Azure, Google Cloud, Oracle Cloud, and Meta) cloud providers’ data center requirements.
Experience working on projects in global markets, including knowledge of international land, energy and/or data center regulations and compliance.
Technical understanding of data centers.
Build trust, ensure fairness, and foster long-term, transparent relationships with suppliers.
The ability to clearly convey expectations and requirements to suppliers and negotiation parties, while understanding their needs and concerns. Comfortable delivering written and verbal presentations to internal leadership teams.
Ability to understand the emotions, cultural nuances, and motivations of others, while effectively managing one's own emotions during high-pressure negotiations.
Ability to think big picture while also managing granular details.
Proven track record of managing change and ambiguity in a fast-paced environment.
Ability to manage cross-functional teams and external vendors.
Manage multiple projects under tight deadlines and deliver exceptional results.
Capable of interfacing with senior leadership and diverse stakeholders.
Ability to troubleshoot and optimize system performance effectively.
Meticulous in planning, designing, and reviewing documentation to ensure the highest levels of accuracy and reliability.

Responsibilities

Lead and manage design team meetings for data center project delivery.
Conduct and coordinate design reviews to ensure compliance with specifications, regulatory requirements, and industry best practices.
Monitor design phase milestones, ensuring timely delivery of design packages and coordination with project schedules.
Set up and manage documentation flow throughout project lifecycle.
Review all documentation being issued by design team.
Develop and set standards for engineering document control.
Develop and refine design standards and guidelines to ensure consistency for all disciplines across all data centers.
Maintain document control systems: utilize document management platforms (e.g., Procore, Aconex) to organize, track, and update documents, ensuring version control and accessibility for project stakeholders.
Ensure Compliance and Standards - verify that all documentation adheres to industry standards.
Collaborate with construction, and operations teams to collect, review, and distribute technical documents, facilitating seamless communication and project alignment.
Monitor document submission and approval timelines, providing regular updates to project team and ensuring milestones are met and delays are minimized.
Prepare and organize documentation for internal and external audits, ensuring traceability and readiness for compliance reviews.
Manage revisions and updates to documents, ensuring all changes are accurately recorded, communicated, and incorporated into project workflows.
Identify and implement improvements in document control procedures to enhance accuracy, accessibility, and efficiency in data center project delivery.