Healthyhorns Senior Departmental Buyer

University of Texas at Austin

11d•$51,000•Onsite

About The Position

Our mission at Healthyhorns is to enhance the health and well-being of students’ bodies, minds and lives in support of their academic and personal goals. Healthyhorns is the umbrella brand encompassing University Health Services, Counseling and Mental Health Center and Longhorn Wellness Center. Together, the departments work to enhance the health and well-being of students’ bodies, minds and lives in support of their academic and personal goals. Counseling and Mental Health Center (CMHC) is an accredited on-campus mental health facility dedicated to supporting the well-being of UT Austin students. CMHC offers a range of services, including assessment and referral, group and individual counseling, psychiatry and well-being services. University Health Services (UHS) is an accredited on-campus medical facility dedicated to addressing the various healthcare needs of UT Austin students. UHS provides comprehensive services, including general medical care, public health education and specialty clinics. The Longhorn Wellness Center (LWC) is the health promotion unit servicing University Health Services and Counseling and Mental Health Center. Staff focuses on educating students about priority college health issues by hosting workshops and events, creating new tools, and collaborating with the campus community to enhance overall well-being. Serves as the primary buyer and purchasing representative for Healthyhorns departments, coordinating the procurement of supplies, equipment, and services while ensuring compliance with organizational policies and budget requirements.

Requirements

Bachelor's Degree
Experience in purchasing/buying
Excellent verbal and written communication skills
Ability to interact in a professional manner with various University personnel.
Licenses: Class C Operators Drivers License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Drivers License within 30 days after entering Texas a new resident.
Demonstrated ability to successfully work with a varied community and provide services from a non-judgmental perspective.
Ability to lift/move items less than 20 pounds without assistance, over 20 pounds with assistance (coworker, dolly, or car).

Nice To Haves

More than three years of experience performing purchasing or stores work
Minimum one year purchasing experience using MarketPlace, DEFINE, and MS Office
Experience in payment voucher preparation
Knowledge of UT purchasing procedures (competitive procurement, source selection, negotiation, etc.)
Experience using UT ProCard. Some supervisory experience.
Experience preparing professional correspondence.
Proven time management skills with the ability to multi-task, prioritize, and organize work.
Proven skills with accuracy in the maintenance of records and in preparing and submitting reports.
Demonstrated customer service-oriented behavior and excellent public relations techniques

Responsibilities

Serves as primary buyer/purchaser for Healthyhorns departments.
Coordinates ordering and receiving of supplies, equipment, and requested purchases for the department.
Researches submitted items for purchase as needed through current and new vendors as appropriate.
Works with UT Document Solutions for any forms/pamphlets as applicable.
Submits, monitors, and tracks purchase orders.
Coordinates delivery to requesting department or to inhouse store as inventory.
Control and management of departmental storeroom and PAR level storage.
Accepts and checks in deliveries for Healthyhorns supplies.
Posts deliveries of storeroom material to the inventory electronically.
Maintains files on open purchase orders and after completion forwards them to the Administrative Assistant for filing. Train UHS employees with ordering process and coding information related to processing requisitions for product and supplies.
Screens open purchase orders for material that is overdue for follow-up action.
Reviews PAR Level storage sites for restocking by Stores Clerk/ Supply/Processing/Distribution Technician.
Restocks Storage sites in the absence of Stores Clerk/ Supply/Processing/Distribution Technician.
Maintains oversight of services and maintenance pertaining to the Ricoh printer/copier.
Verifies copier counts and report to vendor for invoicing monthly.
Receive invoices and matches with PO for invoice processing.
Provides backup support to Materials Management department.
Assume responsibilities for back-up support of departmental courier services.
Assumes supervisor responsibilities for department in absence of the Assistant Director, Material Management.
Assist with medical equipment yearly inventory.
Compares inventories to office records or computes figures from records, such as sales orders, or purchase invoices to obtain current inventory.
Prepares list of depleted items and recommends survey of defective or unusable items
Assists with accounts payable duties for UHS.
Reconciles vendor invoices.
Resolves discrepancies with vendors prior to creating payment vouchers.
Coordinate routine and quarterly maintenance work order submission.
Receive and process any telephone orders (same ordering mechanisms as above) to move, add and change request.
Change and exchange gas cylinders for the primary care #1 and all the clinics (i.e. oxygen, and CO2).