Senior Department Coordinator AFG

Ameriprise•Minneapolis, MN

21h•Hybrid

About The Position

In this role, you will provide comprehensive executive administrative support to a Senior Vice President, ensuring efficient execution of day-to-day operations and strategic priorities. This role combines traditional administrative responsibilities with specialized support across communication, planning, and platform execution to enable leadership effectiveness. Additionally, you will serve as a senior resource across regional support functions, driving consistency, coordination, and high-quality delivery of key initiatives.

Requirements

3-5 years' relevant experience
Associate's degree or equivalent
Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

Nice To Haves

Excellent written and verbal communication skills and strong client service orientation.
Ability to manage multiple priorities in a fast-paced environment with little or no supervision
Proficient with standard business software such as the Microsoft Office Suite of tools
Ability to maintain confidentiality and privacy
Ability to work with all levels of employees and advisors
Ability to handle/maintain private and confidential information in an appropriate manner
Some travel required

Responsibilities

Manage complex calendar scheduling for the SVP and provide coverage for direct reports as needed.
Coordinate travel arrangements, process expense reporting, maintain distribution lists, and oversee ordering, shipping, and invoice management.
Oversee integrated calendar management to ensure a clear and consistent “field view” of events, operating rhythms, and leadership priorities.
Manage calls owned by the SVP, including Teams meeting setup, presentation support, and facilitation tools.
Provide email management support including drafting, tracking, and follow-ups.
Execute recognition efforts and support social media presence on behalf of the SVP.
Plan and coordinate platform-specific meetings, including agenda development, prioritization, and identification of presenters in partnership with leadership (e.g., B42).
Gather, consolidate, and align content from internal partners, and coordinate timing and presenter logistics.
Manage end-to-end logistics for in-person meetings, including venue coordination, hotel accommodations, food arrangements (in partnership with SMM), and related reservations.
Ensure seamless execution of all meeting logistics and participant experiences.
Act as a senior resource across regional support roles (e.g., coordinators, schedulers), helping drive consistency, capability development, and best practices.
Conduct audits of executional initiatives and manage deliverables through tracking, follow-up, and consolidation.
Execute delegated responsibilities on behalf of the SVP, as authorized, including select approvals (e.g., expense reviews) and administrative decision-making within defined scope.