Senior Corporate Paralegal

TCWGlobal•Waltham, MA

7d•Hybrid

About The Position

TCWGlobal is recruiting an experienced Senior Corporate Paralegal for a temporary W2 assignment supporting the Legal and Compliance team of an established, publicly traded biopharmaceutical company headquartered in Waltham, Massachusetts. The role will provide coverage during a permanent hiring search, with the exact assignment duration to be determined. There is potential for permanent conversion based on performance and business needs. Candidates seeking conversion must be able to work a hybrid schedule in Waltham. The position is expected to start as soon as possible, ideally before November 13, 2026. The Senior Corporate Paralegal will support corporate governance and Board activities, corporate and regulatory filings, intellectual property administration, transactions, and general legal operations. The successful candidate will be highly organized and detail-oriented, capable of working independently with minimal oversight, managing competing priorities, and handling sensitive information professionally.

Requirements

At least 5 years of corporate paralegal experience.
Bachelor's degree.
Strong knowledge of corporate governance practices and annual compliance requirements.
Experience independently preparing Board materials, corporate resolutions, minutes, and written consents.
Excellent drafting, proofreading, organizational, and document management skills.
Ability to independently manage multiple projects, deadlines, and competing priorities.
Strong proficiency with Microsoft Word, Excel, and PowerPoint.
Excellent analytical, problem-solving, and communication skills.
Discretion and professionalism in handling sensitive and confidential information.
Ability to work effectively in a fast-paced, collaborative environment.

Nice To Haves

Experience at a publicly traded company and/or large law firm.
Paralegal certification.
Experience supporting a publicly traded company, ideally in biotechnology, pharmaceuticals, or life sciences.
Knowledge of patent and trademark prosecution procedures.
Experience with intellectual property docketing software, such as IPFolio.
Familiarity with USPTO filing and assignment systems, including EFS and EPAS.
Experience with contract management systems, such as Conga.
Experience managing state corporate registrations and Board of Pharmacy licenses.
Notary license.

Responsibilities

Independently draft and prepare Board of Directors and committee materials, including agendas, meeting minutes, resolutions, and written consents.
Maintain corporate minute books and governance records.
Support compliance with committee charters, corporate governance policies, and annual compliance requirements.
Coordinate Board and committee evaluations and director and officer questionnaires.
Assist with annual stockholder meetings by preparing materials and coordinating virtual meetings with the transfer agent.
Manage state qualifications and corporate registrations for the company and its subsidiaries.
Prepare, submit, and track annual reports, corporate licenses, and required state filings.
Prepare, file, and maintain state Board of Pharmacy licenses.
Monitor filing deadlines and maintain accurate corporate compliance records.
Manage domestic and international patent and trademark docketing activities.
Monitor intellectual property deadlines, update docketing databases, and generate reports as needed.
Assist with intellectual property prosecution documentation, including powers of attorney and IP assignments.
Coordinate with internal legal stakeholders and external counsel on intellectual property matters.
Support financing and business development transactions, including corporate due diligence and data room management.
Organize, maintain, and update contracts within the company's contract management system.
Provide backup support for legal billing administration.
Collaborate with Legal, Finance, and other departments on corporate and compliance initiatives.
Support special projects and urgent legal matters as needed.