Senior Coordinator - Property & Buildings

WSP • Los Angeles, CA

2d • Hybrid

About The Position

Since 1979, WSP Property & Buildings (P&B) has been part of shaping the building landscape along the West Coast. From industrial development to warehouses, office, retail, higher education, community colleges, K-12, and healthcare, our experience spans over 40 years. Our 250+ staff is spread strategically across six locations, including Seattle, Irvine, San Jose, Los Angeles, Riverside, and San Diego, and is committed to sustainably enhancing the built environment. WSP Property & Buildings is seeking a Senior Project Coordinator to join our team. The Property & Buildings Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project. This position may be based in our Los Angeles, Irvine or Riverside, CA office locations.

Requirements

• High School Diploma or GED Required
• 5+ years experience MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Excellent verbal, written communication and program solving skills.
• Strong computer and typing skills
• Detailed-oriented and thoroughness.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.

Nice To Haves

• Basic REVIT skills a plus.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, Bluebeam etc. is an advantage.

Responsibilities

• Maintaining project calendar including project schedules and publishing to project team.
• Assist in preparation of any materials required for project pursuit.
• Assist in preparing PSA checklist, Change Orders and other internal forms.
• Tracking contracts and sub-consultant contracts for the PM.
• Manage Construction Administration through Newforma for all assigned projects.
• Formatting project specifications in MS Word or SpecLink
• Assist in scheduling design reviews, and regular project meetings.
• Attend project, and team meetings and take meeting notes.
• Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking invoices and project payments.
• Assist in tracking scope changes and preparing add service requests to the client.
• Create and maintain project document file storage within the WSP standard project directory structure.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide production support for project technical staff.
• Assist project teams in distributing project materials to clients and other industry partners.
• Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
• Assist Engineers of Record in processing and filing of project status forms with Authorities Having Jurisdiction.

Benefits

• coverage related to medical, dental, vision, disability, and life
• retirement savings
• paid sick leave
• paid vacation (or other personal time)
• paid parental leave
• paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED