Senior Coordinator, Marketing and Proposals

Affiliated Engineers • Madison, WI

2d

About The Position

Join a Team Where Engineering Excellence Drives Opportunity At Affiliated Engineers, Inc. (AEI) , we bring together expertise and innovation to solve the most complex challenges. Since 1978, we’ve supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 900 professionals across 22 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors. From elevating patient care in Mayo Clinic’s world-class hospitals to enabling discovery in high-containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility. AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work. At AEI, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future. As a Senior Coordinator, Marketing and Proposals in our Madison office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all. Why we need you: The Senior Coordinator, Marketing and Proposals, leads in developing, organizing, and refining high-quality proposals, qualifications, and presentations targeted to clients. This role collaborates closely with marketing and business development teams, taking on more complex proposal initiatives and actively supporting pursuit strategies. With increased autonomy, the Senior Coordinator ensures that deliverables meet quality standards and deadlines, guiding and supporting other team members in their tasks. You will assist with any number of marketing-related projects under the guidance of the Director of Business Development and Market Leaders, Principals, and technical staff. Additionally, this role leverages marketing systems and tools to streamline processes, offering insights to improve efficiency across proposal workflows. The Senior Coordinator contributes to key projects and strengthens AEI’s market positioning and client engagement efforts.

Requirements

• Bachelor’s Degree in Journalism, Marketing, Communications, English, Architecture, Engineering Technology, or related field.
• 5-10 years of experience in professional services marketing and proposals writing, preferably within the AEC industry.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and in-depth knowledge of marketing tools.
• Strong Adobe InDesign Knowledge: advanced working knowledge of Adobe InDesign.
• Graphic Design Skills: Strong graphic design capabilities.
• CRM Familiarity: Familiarity with CRM databases (e.g., Deltek, Salesforce, Cosential/Unanet).
• Strong spoken and written communication skills.
• Excellent organization and time management skills.
• Quick technical comprehension and motivation focused on client outcomes.
• Ability to prioritize multiple tasks.
• Effective working individually and within team environments.

Nice To Haves

• Experience in the AEC industry.

Responsibilities

• Leads in developing, organizing, and refining high-quality proposals, qualifications, and presentations targeted to clients.
• Collaborates closely with marketing and business development teams, taking on more complex proposal initiatives and actively supporting pursuit strategies.
• Ensures that deliverables meet quality standards and deadlines, guiding and supporting other team members in their tasks.
• Assists with any number of marketing-related projects under the guidance of the Director of Business Development and Market Leaders, Principals, and technical staff.
• Leverages marketing systems and tools to streamline processes, offering insights to improve efficiency across proposal workflows.
• Contributes to key projects and strengthens AEI’s market positioning and client engagement efforts.

Benefits

• A flexible, collaborative environment where your well-being matters—because your best work happens when you’re supported.
• Real opportunities to grow—through mentorship, professional development programs, and exposure to high-impact projects across disciplines.
• To collaborate with inspiring teammates who challenge the status quo, foster innovation, and pave the way for future leaders.
• A benefits package that offers health, dental, vision, and retirement, a performance-based year-end bonus, and thoughtful perks tailored to your needs—whether that's a flexible work environment, wellness resources, or community-focused initiatives, we’ll continue to invest in.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees