Senior Coordinator, Business and Legal Affairs

Universal Music•Santa Monica, CA

About The Position

The Senior Coordinator, Business & Legal Affairs supports the execution of artist-driven merchandise and commerce initiatives by assisting with deal management, contract administration, and cross-functional coordination. Reporting to existing attorney(s) in Business & Legal Affairs, this role works closely with Artist Relations, Commercial, Creative, Finance, and Operations teams to help move opportunities efficiently from approved concept through signed agreement and execution. This role is ideal for a highly organized, commercially minded professional who understands deal mechanics, thrives in fast-paced environments, likes to wear multiple hats, and is looking to grow a long-term career in Business & Legal Affairs within music and consumer products.

Requirements

3–6+ years of relevant experience in business affairs, contract administration, deal operations, partnerships, or as a legal assistant or paralegal at an intellectual property or entertainment law firm, ideally with exposure to music, talent, licensing, or consumer products matters.
Working knowledge of commercial agreements and deal workflows, even if not responsible for final negotiation.
Highly organized and detail-oriented, with exceptional verbal and written communication skills and the ability to manage multiple deals, stakeholders, and deadlines simultaneously.
Clear, professional communicator who collaborates effectively across creative, commercial, and operational teams.
Comfort working with templates, trackers, and approval processes; strong Monday.com and document-management skills a plus.
Organizes own work, coordinating projects, setting priorities, meeting deadlines, and following up on assignments with a minimum of direction.
Sound judgment and discretion when handling sensitive information and artist-related matters.
Bachelor’s degree required; legal studies, business, or paralegal background a plus (JD not required).

Nice To Haves

Experience with corporate compliance and product compliance is a plus, particularly in environments involving consumer goods, licensing, manufacturing, or distribution.

Responsibilities

Assist in managing the business and legal affairs aspects of merchandise and commerce deals, including tracking key terms, approvals, and execution milestones.
Help prepare, review, and manage agreements using approved templates; coordinate internal reviews, track redlines, communicate autonomously with external stakeholders and vendors, and manage signature processes.
Work closely with Artist Relations, Commercial, Creative, Finance, and Operations teams to gather deal inputs, confirm assumptions, and ensure alignment on deal terms and timelines.
Liaise with third party manufacturers, retailers, commercial vendors and anti-counterfeiting vendors, as well as UMG partners.
Own internal trackers, databases, and documentation to ensure accurate, up-to-date visibility into deal status, obligations, and deliverables.
Assist with rights confirmations, product scope summaries, and documentation required for manufacturing, distribution, and launch.
Help communicate signed deal terms, obligations, and timelines to internal partners to support smooth implementation and ongoing compliance.
Identify potential issues, missing information, or inconsistencies in deal materials and escalate appropriately to senior Business & Legal Affairs leadership.
Help maintain and refine templates, checklists, trackers, and workflows to increase efficiency, clarity, and scalability.
Maintain confidentiality around artist relationships, deal terms, and strategic initiatives.

Benefits

Comprehensive medical, dental, and vision coverage
100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent