Senior Coordinator Booking

Sphere Entertainment•Las Vegas, NV

5d•Onsite

About The Position

The Senior Coordinator Booking will support our Live Concerts & Entertainment team, with a focus on helping execute initiatives relative to client relationship building/maintenance, activation needs, research and negotiations. This position will also be responsible for performing clerical & administrative support for the department, requiring a thorough knowledge of the department’s language, policies and practices under limited supervision. Assignments generally involve work of a complex nature that ensures the efficient operation of department(s).

Requirements

1-3 years experience in live event space
Strong experience in the live entertainment industry (2 years + preferred)
Excellent knowledge, with proven experience, of Microsoft Office applications.
Strong oral and written communication skills with ability to interact with all levels of management.
Excellent communication skills
Excellent project management and problem-solving abilities.
Flexibility – ability to multitask, interact with diverse entities
Teamwork – ability to work across various departments in a fast-paced environment
Excellent organizational and self-motivational skills
Ability to identify problems and seek solutions

Nice To Haves

2 years + preferred experience in the live entertainment industry

Responsibilities

Help execute event activations to ensure overall client satisfaction and retention, including space walk-throughs, production requirements, catering, staffing, ticketing requirements & content ideation.
Provide administrative support to bookings team: generate internal and external correspondence, facilitate communications between supervisors and internal/external contacts; coordinate travel, maintain and update schedule, process business expenses, maintain and update departmental supplies, answer and screen telephone calls, equipment & systems; maintain record of departmental timesheets.
Maintain & update active event files, tracking progress of contracts, ticket sales, and production logistics on a daily basis.
Ensure all departmental functions such as invoicing, contact lists, calendars and concert/event announcements are completed on time and maintained.
External outreach & relationship management with promoters/artist reps, as well as producers.
Partners with Legal & Finance departments to navigate all stages of contractual negotiations.
Work with related departments on all aspects of event production (calendar holds, deal letters, budgets, and contracts, invoice payments to vendors, marketing staff, facilities staff, ticketing, and finance).
Facilitate communications between the Company and Promoters of events, including production-related needs and issues, and ancillary/sponsor needs.
Support post-production wrap-up and coordination, correspondence, etc.
Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of detailed memos, reports, or itineraries.
Composes routine and non-routine. Correspondence, memoranda, reports, etc., which are generally confidential in nature.
Maintenance venue calendars, ensuring the accuracy and timeliness of the information contained within.
Review the accuracy and timely reporting of assigned venues’ attendance and revenue figures to related trade publications, coordinate with staff to meet quarterly and yearly deadlines.
Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of detailed memos, reports, or itineraries as needed.
Composes routine and non-routine correspondence, memoranda, reports, etc., which are generally confidential in nature.
Uses various PC software to produce high quality documents.
Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.