Senior Coordinator - Administrative Assistant

Ameritas • Lincoln, NE

19d • Hybrid

About The Position

This position provides administrative support to senior leaders of multiple areas by serving as a key liaison with internal & external stakeholders for the organization. This is a highly visible role that requires a high level of professionalism.

Requirements

• High school diploma or G.E.D. required.
• 2-4 years of related administrative assistant or similar experience required.
• Strong experience with Microsoft Office required, with a special emphasis on Outlook calendar.

Responsibilities

• Manage senior leader calendars, align meetings, schedule appointments, book travel and events, and handle expense reporting to optimize the time of supported leaders allowing them to achieve objectives.
• Screen and direct phone calls, emails, and correspondence appropriately. Draft responses, compose emails, or make calls on behalf of the executive.
• Arrange and coordinate meetings, including logistics, venue bookings, catering and technology needs for executive needs and organizational initiatives.
• Assist in the planning and execution of presentations, agendas, reports, special projects, and initiatives.
• Organize executive travel, including flights, accommodations, itineraries, contacts, and documents.
• Manage expense reporting, invoices, and budget tracking.
• Greet and host high-profile guests such as board members and government officials.
• Use judgement to prioritize competing requests for time/resources from various leaders.

Benefits

• 401(k) Retirement Plan with company match and quarterly contribution.
• Tuition Reimbursement and Assistance.
• Incentive Program Bonuses.
• Competitive Pay.
• Flexible Hybrid work.
• Thrive Days - Personal time off.
• Paid time off (PTO).
• Health Benefits: Medical, Dental, Vision.
• Health Savings Account (HSA) with employer contribution.
• Well-being programs with financial rewards.
• Employee assistance program (EAP).
• Professional development programs.
• Leadership development programs.
• Employee resource groups.
• StrengthsFinder Program.
• Matching donations program.
• Paid volunteer time– 8 hours per month.
• Generous paid maternity leave and paternity leave.
• Fertility, surrogacy, and adoption assistance.
• Backup child, elder and pet care support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED