Senior Coordinator, Admin (Onsite)

RTX•Cambridge, MA

4d•$53,100 - $100,900•Onsite

About The Position

RTX BBN Technologies is seeking a Full-time Administrative Associate to provide administrative support for professional, technical, and engineering co-workers at various levels. This is an on-site role located in Cambridge, Massachusetts. The ideal candidate enjoys variety, a fast-paced environment, can shift priorities quickly, build relationships, exercise good judgment, and possesses strong administrative and organizational skills with excellent communication abilities.

Requirements

AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
6+ years experience with Microsoft Office 365 applications.
6+ years of related experience.
This position requires a U.S. Person who is eligible to obtain any required Export Authorization.

Nice To Haves

Excellent organizational skills.
A focus on customer service
Great attention to detail.
Ability to multitask effectively and expeditiously complete tasks.
Excellent written communication skills.
Teamwork, collaboration, and initiative are essential in this role.
Excellent interpersonal skills.
Exuberant, forward-looking personality and an ability to think outside the box are essential to this role.
Light occasional domestic travel, when needed in support of another site.

Responsibilities

Provide administrative support to the group’s senior leader and employees, primarily located or assigned to a variety of Business Units (BU) to include functional support in BBNs Cambridge, MA office.
Collaborate and support all other administrative teams within the organization when necessary.
Maintain senior leader calendar for meetings, events, vacation, and travel.
Answer routine questions on policies and procedures as it relates to administrative performance, including expense reporting, group meals, etc.
Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
Facilitate meetings and drive slides or other material for zoom and/or in-person formats.
Create and process trip/expense reports and vendor check reimbursements.
Maintain log and track ongoing and outstanding travel claims.
Arrange/assist with travel reservations as necessary.
Arrange, schedule, and track interviews for potential new hires.
Handle new employee onboarding requirements as needed.
Coordinate, assist and potentially generate export paperwork requirements as necessary.
Coordinate office moves within the Business Unit when required.
Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
Assist in maintaining company document repositories.
Order office supplies and maintain stock.
Coordinate and participate with other administrators across the business to build rapport and foster a unified environment.
Provide support, guidance and/or drive for evolving business changes, process improvements and the like.
Assist Communications to track support tickets to include managing the company store relationship.
Support government property inventory barcoding, tracking, and periodic audits.
Perform other administrative and clerical duties as assigned.