Senior Contracts Specialist

Commonwealth of Massachusetts • Boston, MA

3d • Onsite

About The Position

The Executive Office of Health and Human Services (EOHHS) is seeking a Senior Contracts Specialist in the Office of Financial Management. This role is crucial for overseeing expenditures exceeding $22 billion annually and supporting a large secretariat of over 20,000 employees. The Senior Contracts Specialist will serve as an EOHHS subject matter expert on the purchasing and leasing of goods and services essential for daily operations. The position reports to the Director of Contracts/Purchasing.

Requirements

• At least four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management.
• A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.
• A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience.
• A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.
• Educational substitutions will be permitted for a maximum of three years of the required experience.

Nice To Haves

• Proficiency with Microsoft Office.
• Understanding of eProcurement systems, preferably COMMBUYS.
• Ability to query the Commonwealth Information Warehouse (CIW) to develop reports.
• Thorough knowledge and understanding of procurement laws, policies, and regulations.
• Thorough knowledge and understanding of Expenditure Classification Handbook.

Responsibilities

• Oversee assigned procurement/purchasing projects.
• Act as the EHS primary contact for Interdepartmental Service Agreements (ISAs).
• Review contract documents for accuracy, completeness, and content, ensuring compliance with governing laws, rules, and regulations set forth by the Operational Service Division and the State’s Comptroller’s Office.
• Ensure all fiscal obligations for assigned ISAs, contracts, and purchases are accurately reflected in the state accounting system, Mosaic.
• Maintain retrievable records to respond to Freedom of Information requests handled by the Privacy Office.
• Collaborate with assigned EHS lawyers and procurement coordinators on substantive and technical procurements.
• Prepare draft solicitation documents for purchases for non-substantive and non-technical procurements.
• Review agreements for compliance with procurement policies and state financial laws, including task orders, statements of work, leases, contracts, and ISAs.
• Prepare and analyze reports regarding EOHHS Secretariat purchases of goods and services.
• Conduct research and planning for consolidated procurements of assigned commodities.
• Ensure the Commonwealth’s eProcurement system, COMMBUYS, is updated and maintain accurate information related to EOHHS procurements.
• Monitor execution of purchase orders, leases, and contracts to ensure compliance with all applicable laws, regulations, and policies.
• Coordinate staff augmentation agreements and encumbrances.
• Assist with analyzing and evaluating vendor responses on an as-needed basis.

Benefits

• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior