Senior Contracts Manager

Bowery Residents' Committee•New York, NY

About The Position

The Senior Contract Manager will manage and report on contract funding programming and services. This role involves both pre-award and post-award activities, ensuring regulatory compliance, financial accuracy, and timely reporting for various contracts, particularly within the non-profit sector. The position requires strong analytical, communication, and organizational skills, with a significant amount of interaction with internal departments and external funding agencies.

Requirements

BS in Accounting/Finance is a must.
Working knowledge of GAAP accounting required (not for profit).
Strong interpersonal skills are a must, this position will interact heavily with Human Resources, Program and operating staff and various government funding agencies.
Strong computer skills including word processing and Excel skills required (MS Office).
Excellent verbal and written communication skills required.
Strong organizational and presentation skills required.
Attention to detail required.
Financial analysis skills required.
Ability to exercise sound judgment, discretion, and tact required.
Strong time management skills, including ability to handle multiple, concurrent tasks required.
Ability to maintain effectiveness under deadlines required.

Nice To Haves

Graduate degree a plus.
Four plus years' experience in non-profit sector and interaction with senior/executive staff preferred.
Experience with non-profit accounting systems, especially Intacct (Sage) a plus.
Experience working with DHS, DOHMH, HASA, DFTA, HUD, MTA, OMH, OASAS and other funding agency contracts a plus.

Responsibilities

Assist in pre-award activities including proposal guideline review, administrative component preparation, funding research, budget development, and monitoring regulatory compliance.
Coordinate and submit for Subcontractor approval (65A) in Passport.
Perform post-award activities including account creation, regulatory compliance monitoring, salary and insurance allocations approvals, effort reporting, materials order processing, vendor invoice review and approval, cost center charges, cost transfers, grant projections, and grant closing processes.
Coordinate and ensure on-time completion of monthly, quarterly, and annual invoices and reports.
Work on ad hoc financial reports and serve as a point of contact.
Maintain contractual records and documentation, including correspondence, subcontractor information, contractual changes, status reports, and other contract-related documents.
Manage government contract audits, including pre-audit preparation, auditor site visit participation, and follow-up.
Ensure timely contract close-out, extension or renewal, modifications, and monitor transaction compliance (milestones, deliverables, invoicing, etc.).
Present monthly budget to actual financials and contract variations to senior operating staff, explaining details, cause and effect.
Work with Finance/Program management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, discounting, bidding policies, and evaluate the economic impact of contractual terms.
Manage contract audits, validate site billings, and conduct audits of supporting documentation.
Review and make recommendations for improvements to reporting processes and procedures.
Perform related duties as assigned.