SENIOR CONTRACTS ADMINISTRATOR
About The Position
The Senior Contract Administrator supports the Management team and broader Legal/Contracts function by administering, tracking, and processing contracts across the company’s commercial, industrial, and utility-facing work. Drawing on paralegal training, this role prepares and reviews routine contract documents, monitors contract terms and compliance deadlines, maintains the contract management system. This is a senior-level individual contributor role requiring strong legal-document literacy, meticulous attention to detail, and the ability to work independently on contract administration tasks while escalating higher-risk or complex matters to the Management team or outside counsel.
Requirements
- Associate's degree or paralegal certificate from an ABA-approved or equivalent paralegal program required
- Minimum of four (4) years of experience as a paralegal, contract administrator, or in a similar legal/contract support role.
- Working knowledge of contract terminology, legal document structure, and basic contract law principles.
- Exceptional attention to detail and organizational skills, with the ability to manage a high volume of documents and deadlines accurately.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite
- Ability to exercise sound judgment in identifying issues that require escalation to the management team or outside counsel.
Nice To Haves
- Bachelor's degree preferred.
- Exposure to construction, utilities, or prevailing wage/certified payroll compliance strongly preferred.
- experience with contract management or document management software preferred.
- Certified Paralegal (CP) or Registered Paralegal (RP) credential.
- Prior experience in the electrical, utilities, or construction services industry.
- Experience supporting government or public works contracting.
Responsibilities
- Prepare, format, and proofread contracts, amendments, subcontractor and vendor agreements, NDAs, and related legal documents using approved templates and standard clause libraries.
- Conduct first-level review of incoming contracts and redlines, flagging non-standard terms, missing provisions, or deviations from company policy for the Management teams attention.
- Maintain the contract management database/tracking system, ensuring accurate records of key dates, renewal terms, insurance certificates, and compliance obligations.
- Track contract milestones, expiration and renewal dates, and notify internal stakeholders of upcoming deadlines and required actions.
- Coordinate collection and tracking of certificates of insurance, lien waivers, W-9s, and other subcontractor/vendor compliance documents required prior to contract execution.
- Route contracts for internal review and signature, maintaining accurate execution records and fully executed copies in the company's document management system.
- Assist with drafting correspondence related to contract compliance, notices of default, cure periods, and renewal or termination notifications, under the direction of the management team.
- Support the RFP/bid response process by compiling required contract exhibits, forms, and compliance documentation.
- Liaise with Operations, Accounting, Safety, and Human Resources to gather information needed for contract administration and to resolve routine contract questions.
- Assist in preparing files and documentation requested by outside counsel for disputes, claims, or audits.
- Maintain organized physical and electronic contract files in accordance with company recordkeeping policy and applicable retention requirements.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
