Senior Contracts Administrator/Paralegal
McCownGordon Construction•Kansas City, MO
•Onsite
About The Position
This position supports the Risk/Legal team by handling the initial review and finalization of construction agreements, escalating to General and Associate Counsel as appropriate based on the company risk profile. The role provides administrative support to General and Associate Counsel, supports the vendor setup process, contract administration, database and file management, and assists other Risk and Legal team members as needed.
Requirements
- 5+ years of experience in a paralegal, contract manager or contracts administrator position in the construction industry.
- Ability to manage review of agreements and escalate as needed.
- Ability to manage a large number of contracts and ensure timely review and responses to internal teams and external clients, if appropriate.
- Ability work independently and think analytically with minimal oversight.
- Database management skills.
- Excellent verbal and written communication skills and organizational skills.
- Proficient in Microsoft Office products, redlining and document comparison software.
- Construction industry experience required.
- AIA/DBIA and master agreement experience required.
Responsibilities
- Serves as a primary point of contact for Project Teams regarding upstream contract timeliness, requirements, and execution status.
- Manages complex or non-standard Owner Contracts, identifying issues, missing exhibits, or deviations from standard terms prior to execution.
- Independently prepares, reviews, and finalizes AIA and other standardized agreements, ensuring compliance with current templates, legal requirements, and internal standards.
- Proactively tracks and reports on upstream contract metrics, trends, and risks; recommends process or documentation improvements.
- Coaches project teams on upstream contract processes, expectations, and best practices.
- Provides guidance to Project Teams on selection and use of downstream agreements, escalating unique or high-risk situations to Associate Counsel as appropriate.
- Oversees execution and organization of all downstream Master Agreements within Procore, ensuring consistency, completeness, and audit readiness.
- Collaborates with Associate Counsel on drafting, revising, and maintaining Master Service Agreements and related templates.
- Identifies gaps or inefficiencies in downstream contract workflows and leads improvements to standardize practices across projects.
- Conducts initial review of master agreements returned with comments or redlines, escalating to Associate Counsel when appropriate for input or approval of requested modifications.
- Ensures modified master agreements align with company risk profile.
- Assists SVP/General Counsel and project teams with owner contract reviews as needed, including finalizing AIA/DBIA and other standard construction agreements with Owners and associated exhibits.
- Finalizes GMP Amendments and exhibits.
- Coordinates signature of construction related agreements through DocuSign.
- Redacts Prime Agreements for inclusion in front end bid documents and ensures distribution to Project Team and trade partners.
- Assists General Counsel and Associate Counsel with notice drafting.
- Meets deadlines based on project/scope start dates.
- Assists Risk Coordinator with Master Agreement process, inbox and organization as needed.
- Assists Risk Analyst and prequalification process as needed.
- Acts as a senior resource for vendor setup, updates, and compliance questions across project teams.
- Conducts advanced vendor due diligence reviews to validate legitimacy, licensing alignment, and contractual readiness.
- Partners with Legal, Accounting, and Project Coordinators to resolve complex vendor issues impacting contract execution, payment, or compliance.
- Oversees vendor communication workflows in DocuSign and shared inboxes; ensures timely follow-ups and issue resolution.
- Supports continuous improvement of vendor onboarding and maintenance procedures.
- Assists Risk Coordinator and Risk Analyst with any tasks requiring extra assistance.
- Continuously strives to improve efficiency and effectiveness of processes.
- Assists members of Risk/Legal Team with special projects.
- Provides legal document filing and support as needed.
- Assists General Counsel with litigation and deposition preparation.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
