Senior Contract Vehicles Manager

Agile Defense•McLean, VA

17h•Hybrid

About The Position

The Senior Contract Vehicles Manager administers, oversees, maintains, and ensures compliance across the company’s portfolio of GWACs, IDIQs, BPAs, and MACs, as well as contract corporate accounts and portals. The role supports accurate data, compliant reporting, accessible systems, and effective coordination with internal and external stakeholders. It works closely with Delivery, Project Control, Accounting, Information Security, Personnel Security, Pricing, Procurement, Contracts, and other functional teams to support compliant and efficient contract vehicle execution and maintenance. The manager serves as a trusted advisor to leadership, customers, Contracting Officers, and prime teaming partners. The position leads contract vehicle management improvements, helps mitigate risk, and supports company growth. It may directly supervise contracts team members and may lead Contracts team operations as designated by the Vice President of Contracts. The role is hybrid preferred, with remote work available for the right candidate, and travel may be up to 10% per month.

Requirements

Proven experience managing contract vehicles and related compliance activities.
Experience reviewing, editing, and ensuring compliant execution of contract vehicle agreements.
Extensive experience managing the full lifecycle of contract vehicles, including pre-award, award, execution, and closeout.
Strong working knowledge of FAR/DFARS and government contracting requirements.
Experience advising program teams on contractual risks, opportunities, and flow-down requirements.
Demonstrated experience with company initiatives that resulted in process improvements, efficiencies, and positive business outcomes.
Excellent verbal and written communication skills and strong attention to detail.
Ability to identify and implement ideas to streamline and improve business processes across Contracts and other functions.
Ability to prioritize, multitask, and meet deadlines in a dynamic environment.
Demonstrated ability to build strong internal and external relationships.

Nice To Haves

Ability to manage competing priorities and heavy workloads using effective time management techniques.
Strong interpersonal skills, clear communication, effective collaboration, and flexibility.
Demonstrated initiative, drive, and commitment to continuous improvement.
Strong negotiation skills and ability to balance business objectives, risk, and compliance.

Responsibilities

Serve as a contract vehicles subject matter expert, providing guidance, mentoring, training, and consultation to Contracts team members and cross-functional partners.
May directly supervise contracts team members, including performance management, coaching, professional development, and career growth.
Support hiring activities, including resume review, interviewing, selection, and onboarding of Contracts personnel.
Lead Contracts team operations as designated by the Vice President of Contracts, including team meetings, data calls, and internal training programs.
Lead and support negotiation of contract vehicle artifacts, including NDAs, teaming agreements, prime contracts, subcontracts, license agreements, and other contractual instruments.
Serve as the primary interface with Contracting Officers, prime contractors, and prime teaming partners for GWACs, MACs, IDIQs, and BPAs.
Support Delivery and growth teams in explaining contract vehicle options and pathways to current and potential customers and Contracting Officers.
Advise internal stakeholders on vehicle-related terms and conditions, flow-downs, risks, opportunities, and effects on program execution.
Partner with Procurement to ensure timely and accurate vehicle flow-downs, including terms and conditions, labor category requirements, ceiling rates, and reporting requirements.
Lead process improvements that increase efficiency, productivity, and effectiveness in contract vehicle management.
Coordinate with Delivery, Project Control, Accounting, Information Security, Personnel Security, Procurement, Pricing, and other teams to align contract processes with business objectives.
Document and track vehicle compliance requirements, including bid/no-bid selections, proposal submissions, and sales traction, and monitor their timely completion.
Act as an internal partner and escalation point for complex, cross-functional contract vehicle issues.
Identify and implement ideas to streamline vehicle-related workflows and improve coordination across functions.
Prepare for and lead participation in contract vehicle assessments and audits, including GSA MAS annual assessments, with attention to compliance and risk mitigation.
Interpret and apply FAR/DFARS and other regulatory requirements across contract vehicle phases.
Serve as a resource for company compliance questions and escalations.
Maintain accurate contract vehicle records, key contract data, briefs, and supporting materials in accordance with company policies and audit requirements.
Ensure vehicles are documented in CAB artifacts and other reference documentation.
Participate in cross-functional workflows supporting contract briefs, reporting, audits, and internal and external information requests.