Senior Contract Analyst

City of New York • New York City, NY

3d

About The Position

The NYC Department of Transportation (NYCDOT) is hiring an Administrative Staff Analyst, with the office title Senior Contract Analyst, in DOT’s ACCO Office. Under varying levels of managerial or executive direction and with varying degrees of latitude for independent initiative, judgment, and decision-making, the analyst manages procurement and budget work for DOT projects and programs. The work primarily supports the Streets Plan and Bus Action Plan and must ensure efficiency and compliance with Chapter 13 of the City Charter, the Procurement Policy Board (PPB), the Minority and Women-Owned Business Enterprises (M/WBE) Development Program, and other federal, state, and city mandates.

The role involves reviewing and analyzing procurement and contract documents for design and infrastructure projects, Open Streets, Real Time Passenger Information (RTPI), and other priority projects that improve street safety and support the community. The analyst uses PASSPort and the Financial Management System (FMS) to evaluate, conduct quantitative and cost analyses, and approve documents; assists ACCO management with final contract award and registration recommendations and with setting project goals and schedules; represents the ACCO and agency in meetings with oversight agencies and vendors; conducts complex research; monitors data accuracy; and updates weekly procurement status reports. Other functions may be assigned by ACCO management.

Candidates must be serving permanently in the title of Administrative Staff Analyst or be reachable on the Administrative Analyst civil service list. The posting lists several education and experience pathways for the Administrative Staff Analyst title. All candidates must have a high school diploma and at least two years of qualifying professional experience, including 18 months in an executive, managerial, administrative, or supervisory capacity supervising staff performing professional work in the specified areas.

Requirements

• Must be serving permanently in the title of Administrative Staff Analyst or be reachable on the Administrative Analyst civil service list.
• Must have a high school diploma and at least two years of qualifying professional experience, including 18 months of executive, managerial, administrative, or supervisory experience supervising staff performing professional work in the specified areas.
• Qualifying education and experience pathways include: a relevant master's degree or Juris Doctor and two years of qualifying professional experience; a bachelor's degree and four years of qualifying professional experience; an associate degree or 60 semester credits and six years of qualifying professional experience; or a high school diploma and eight years of qualifying professional experience. Each pathway requires 18 months of qualifying executive, managerial, administrative, or supervisory experience.
• A combination of education and experience may qualify; college education may substitute for professional experience at 30 semester credits per year, subject to the minimum high school diploma and experience requirements.
• Relevant fields of study include economics, finance, accounting, business or public administration, public health, human resources, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or law.
• Qualifying professional experience may include budget administration, accounting, economic or financial administration, fiscal or economic research, management or methods analysis, operations or organizational research, program evaluation, personnel or public administration, recruitment, position classification, personnel or labor relations, employee benefits, staff development, employment program planning or administration, labor market research, economic planning, social services program planning or evaluation, or fiscal management.

Nice To Haves

• Experience working in a fast-paced, large, complex agency.
• Experience in procurement and administration, planning, and budgeting of contracts related to implementing major programs and initiatives by the Mayor and New York State.

Responsibilities

• Manage procurement and budget work in the administration of DOT projects and programs, primarily those supporting the Streets Plan and Bus Action Plan.
• Ensure procurement and budget work complies with Chapter 13 of the City Charter, the Procurement Policy Board, the M/WBE Development Program, and other federal, state, and city mandates.
• Review and analyze procurement and contract documents for design and infrastructure projects, Open Streets, RTPI, and other priority projects.
• Use PASSPort and the Financial Management System (FMS) for evaluation, quantitative and cost analysis, and document approval.
• Assist ACCO management in making final recommendations for contract award and registration.
• Assist in setting project goals and schedules.
• Represent the ACCO and agency in meetings with oversight agencies and vendors.
• Conduct complex research, monitor data accuracy, and update weekly procurement status reports.
• Perform other functions as required by ACCO management.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED