Senior Contract Adminstrator

Health Research, Inc. • Menands, NY

3d • Hybrid

About The Position

The Senior Contract Administrator will be responsible for the coordination of all aspects of contract processing, from development to execution including reviewing contract request paperwork including scopes of work, budgets, and selection criteria, ensuring compliance. The Senior Contract Administrator will review and verify changes related to encumbering and disencumbering funding, conduct a secondary review of vouchers for payment, and will validate vendor banking information. The incumbent will help monitor the subcontract shared mailbox, provide technical assistance, and troubleshoot issues. The Senior Contract Administrator will also help to ensure procedures are kept up to date, document processes, and will contribute to system process improvements.

Requirements

• Bachelor’s degree in Accounting, Finance, Business or a related field and two years of experience in contract coordination, contract administration or closely related experience; OR an Associate's degree in a related field and four years of such experience; OR six years of such experience.
• A Master’s degree in a related field may substitute for one year of experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• Must reside within a reasonable commuting distance of the official work location specified in the job posting.
• Must reside in or be willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• At least one year of experience managing the administrative process of contracts and payments.
• Experience working on grant contracts for a state agency and/or non-profit.
• At least one year of experience using financial and/or grants management systems.
• At least two years of experience providing training and technical assistance.
• At least one year of experience drafting/updating procedures and preparing training materials.

Responsibilities

• Coordinate all aspects of contract processing, from development to execution.
• Review contract request paperwork including scopes of work, budgets, and selection criteria, ensuring compliance.
• Review and verify changes related to encumbering and disencumbering funding.
• Conduct a secondary review of vouchers for payment.
• Validate vendor banking information.
• Monitor the subcontract shared mailbox.
• Provide technical assistance and troubleshoot issues.
• Ensure procedures are kept up to date.
• Document processes.
• Contribute to system process improvements.

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• Postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level