Senior Contract Administrator (Knight Const. & Supply)
About The Position
Knight Const. & Supply, Inc. (KCS) is a growing, family-owned General Contractor focused on large heavy construction projects and industrial plant facility maintenance. With over 50 years of experience and a reputation for quality, KCS seeks a motivated Senior Contract Administrator to join their team. This role provides Contract Administration and proposal activities, contract operations support, and supervises support staff. The position is responsible for all aspects of contracts from business development through closeout, ensuring customer satisfaction, subcontracting management, and risk mitigation. Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) is essential. The Contract Administrator acts as a liaison and works closely with the Bid Team, Project Management, Operations, and Accounting, reporting directly to the Vice President. This role requires a self-starter who can work collaboratively and advise project management and customers.
Requirements
- Five years’ experience as a Contract Administrator in a construction environment
- Minimum AA degree required
- Excellent written and verbal communication skills
- Proficiency with Excel, Word, Bluebeam and construction software
- Highly organized, efficient, and detail oriented
- Positive and reliable team player
- Excellent time management skills with a proven ability to meet deadlines
- Must be able to meet all safety requirements for applicable safety policies
- Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS)
Nice To Haves
- Contract Administrator certification from a recognized construction management or business program preferred
Responsibilities
- Assist in the preparation of proposals and review of all bid packages (Large Contracts in particular) for accuracy and completeness prior to delivery to solicitors
- Assist with the review and negotiation of contractual details while maintaining compliance, including specifications, price, delivery date and contractual provisions
- Comprehensive review of awarded contracts and contract modifications for terms requiring management attention
- Disseminate, coordinate, clarify, consolidate, and track all contract actions from inception to completion
- Interpret contract terms and communicate to Project Managers, Human Resources, IT and Accounting; provide document review and assistance to multi-company Project Managers in quote preparation for contract changes
- Assist Project Managers in assembly and completion of all contract documents
- Review of all consultant and contractor pay applications
- Manage the administration of bid bonds
- Maintain positive relationships with Company insurance broker and surety
- Administration of business insurance policies (property, liability, etc.)
- Subcontractor pre-qualification, preparation of subcontracts, and manage flowdowns and compliance
- Participate in operations, administrative, safety and project meetings
- Review and disseminate project wage requirements
- Manage and Market the Small Business and Minority/Diverse Business Program (Light travel for Networking & Industry events)
- Acts as a liaison between Management, Estimating, Project Management, Accounting and Human Resources for all matters pertaining to contract administration and compliance
- Develop and maintain professional working relationships with existing clients
- Provide follow-up with vendors and clients to ensure approval and return of all project documentation
- Manage City, County, State and Professional Licensing for multiple states
- Public Relations, Safety Committee Representative and Membership Coordinator
- Monitor legislative updates and changes
- Supervise Administrative Assistants in the day-to-day operations
- Work within and promote corporate vision, mission, and values of the organization
- Perform other duties as assigned
Benefits
- Top of market hourly rate (DOE+)
- Employer paid benefit package (Medical, Dental, Vision, and Life Insurance)
- Voluntary health plans (Health Savings Account (HSA), Flexible Spending Account (FSA), Long-Term Disability, and Life Insurance)
- 401(k) with Employer match
- Vacation, holidays, and sick leave
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
