Senior Contract Administrator

Minnkota Power Cooperative•Grand Forks, ND

1d•Onsite

About The Position

Minnkota Power Cooperative is seeking applicants for the position of Senior Contract Administrator in the Procurement Department at our headquarters in Grand Forks, North Dakota. This position negotiates and administers contracts and purchase orders for labor and material by determining what the Cooperative needs, who the qualified suppliers are, requesting proposals, evaluating proposals with project manager, and then negotiating a contract with the most qualified and cost-effective supplier. The Senior Contract Administrator is the procurement lead on the majority of capital projects and federally funded projects and backup for supply chain risk management.

Requirements

An undergraduate degree in supply chain, business, accounting, engineering or a related field is required.
Must maintain a valid driver’s license.
Minimum of 8 years of experience with supply chain, contracts, business law or related work.

Responsibilities

Negotiates and executes material and labor contracts.
Lead contracting for major capital projects and federally funded projects.
Examine guidelines and provide process documentation on federally funded projects.
Engage with the project manager to determine requirements, specifications and/or scope of work. etc.
Expand knowledge and understanding of what is being requested.
Develop a request for proposal.
Identify and search for qualified suppliers.
Submit request for proposal to suppliers.
Conduct a pre-bid meeting or call, if required.
Review proposals with the project manager.
Ensure that quoted labor or material meets specifications.
Use background knowledge to negotiate acceptable contract terms with the supplier.
Work through all clarifications with the project manager.
Review attachments such as rates, expenses, etc.
Review insurance certificates to determine if they meet Cooperative requirements.
Select supplier with best value and abilities to perform contract requirements.
If required, get signature approval per Cooperative authority level.
Issue contracts and purchase orders.
Administers material and labor contracts.
Monitor progress of contracts.
Keep track of Requests for Information and Potential Change Orders.
Assist with Project Management ensuring all documents, drawings, etc. have been provided as agreed upon.
Conduct meetings/calls with the supplier to address issues, as needed.
Attend regularly scheduled meetings/calls on the project, as needed.
Negotiate and process change orders/amendments as required.
Ensure that terms of the contracts have been satisfied.
Close out paperwork for contracts if applicable.
Engage in lessons learned meetings to better future contracts/projects.
Assist with invoice discrepancy and questions.
Conduct supplier interviews and meetings.
Watch for new suppliers that provide goods and/or services that would be beneficial to Cooperative.
Request customer references, biographies and information on plants, facilities, and offices from suppliers as needed.
Inform the supplier of Cooperative procurement procedures and appropriate Cooperative contact.
Update supplier file information.
Meet with suppliers onsite and at offsite conferences in order to maintain a professional relationship and keep up to date on supplier offerings.
Discuss potential suppliers with the project manager.
Line up calls as needed.
Assist with coordination of procurement activities and other tasks as required.