Compliance Specialist - New York, NY

Rose Associates Inc.•New York, NY

1d•$73,000 - $78,000•Onsite

About The Position

Rose Associates is seeking a Senior Compliance Specialist to oversee, coordinate, and guide affordable housing compliance programs. The role primarily manages timely resident recertifications and verifies that move-in files comply with state and local program requirements, including tax credits, HPD, HFA, Section 8, HCR, and SOTA. The specialist supervises Affordable Housing Associates, manages applicant waiting lists, and coordinates compliance work across the team. The position maintains recertification tracking and uses Yardi annual recertification reports to plan and organize certification work. It ensures timely and accurate filings for utility allowances, LIHTC, and HUD increases; leads recertifications, rent registrations, and lease renewals; and verifies lease details. The specialist prepares subsidy paperwork and enters initial leases, renewals, and credits in Yardi, assists with applicant interviews and income assessments, and supports reporting to government agencies. The role also prepares for agency and syndicator audits, conducts regular compliance audits, maintains audit-ready files, and serves as a liaison among ownership, state agencies, and managers. It responds to tenant inquiries with care while following fair-housing laws and regulations. The position is on-site and may include duties beyond its usual responsibilities as needed.

Requirements

At least 3 years of work experience in affordable housing, including LIHTC, local programs, and rent stabilization.
Proficiency with computers and property management software, including Microsoft Office Suite and On-Site.
Extensive experience with Yardi, including Rent Café Affordable Housing, and managing Section 8 compliance.
Fundamental math skills, strong analytical and problem-solving abilities, and practical data-entry experience.
Valid New York State real estate license, or ability to obtain one within the first 120 days of employment; active license holders must register their license with Rose Associates upon hire.
LIHTC certification, to be obtained within the first year of employment and maintained.
Work authorization required.
Ability to work on-site and move throughout the office.

Nice To Haves

Previous supervisory experience.

Responsibilities

Oversee the recertification process, ensuring timely completion and compliance with applicable state and local programs.
Approve and verify move-in files for compliance with programs including tax credits, HPD, HFA, Section 8, HCR, and SOTA.
Supervise and guide Affordable Housing Associates.
Maintain and manage applicant waiting lists.
Maintain the recertification tracker and use Yardi annual recertification reports to organize and plan certification work.
Ensure utility allowances, LIHTC, and HUD increases are filed accurately and on time, using correct data throughout the portfolio.
Lead the team in meeting compliance needs, including recertifications, rent registrations, and lease renewals.
Meet weekly with the team to discuss departmental needs and conduct training.
Ensure lease information is accurate, including rates, agency details, apartment specifications, and financial terms.
Prepare subsidy paperwork and enter initial leases, renewals, and credits such as SCRIE, DRIE, and Section 8 in Yardi.
Assist with applicant interviews, income assessments, and documentation of external income sources.
Assist with monthly, quarterly, and annual reports for government agencies.
Prepare for state agency or syndicator audits.
Conduct regular audits of income restrictions, guidelines, and government housing programs; maintain audit-ready files and liaise with ownership, state agencies, and managers.
Address tenant inquiries promptly and compassionately while complying with fair-housing laws and regulations.
Be present on-site and move throughout the office to communicate effectively with tenants, staff, and visitors.
Perform duties outside normal responsibilities as needed.