Senior Clinical Research Coordinator
About The Position
At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion. This role is ideal for CRCs who enjoy owning their studies, working with competent teams, and being trusted to execute with precision. The Artemis Institute for Clinical Research in Riverside is a patient-centered clinical research site and part of the Headlands Research family. Founded with a core mission to prioritize patients, advance medicine, and improve the world, Artemis combines rigorous, process-driven trial management with a compassionate approach to care. The site conducts high-quality clinical trials across multiple therapeutic areas—including psychiatric, metabolic, vaccine, and healthy volunteer studies—and has helped thousands of participants contribute to meaningful medical advancements. Artemis is known for its collaborative team culture, strong operational standards, and commitment to excellence in delivering reliable, protocol-compliant research on behalf of pharmaceutical and biotech sponsors.
Requirements
- At least two years of experience managing multiple phase 2-4 industry-sponsored clinical trial studies as the primary coordinator required
- High school diploma or GED required
- Strong understanding of FDA regulations, ICH-GCP, and clinical trial operations
- Experience with EDC, IVRS, and clinical research platforms
- Proficiency in medical terminology and clinical documentation
- Strong organizational skills with the ability to manage multiple studies
- Clear, professional verbal and written communication skills
- Comfortable working onsite in a collaborative, clinical environment
Nice To Haves
- CRCs who want structure, support, and accountability
- Those interested in taking the next step in managing people
- Professionals who value teamwork over silos
- Coordinators who care about data quality, patient experience, and compliance
- Those ready to grow within a stable, well-established research site
Responsibilities
- Provide the highest level of care for study patients
- Deliver excellent customer service to pharmaceutical clients
- Coordinate all aspects of assigned clinical trials from site initiation through close-out
- Conduct subject visits and ensure accurate, timely documentation in compliance with protocol and standards
- Maintain compliance with protocols, GCP/ICH guidelines, FDA regulations, IRB requirements, and SOPs
- Manage subject recruitment, informed consent, and retention activities
- Ensure timely EDC data entry and resolution of queries
- Report and follow up on AEs, SAEs, and protocol deviations
- Collaborate with investigators, sponsors/CROs, labs, and internal teams
- Prepare for and participate in monitoring visits, audits, and inspections
- Maintain regulatory documentation and ensure training compliance for amendments and systems
- Perform study procedures such as phlebotomy, ECGs, and sample processing (as trained)
- Attend investigator meetings and provide cross-functional support as needed
- Maintain working knowledge of protocols, lab manuals, equipment calibration, and inventory
Benefits
- Equal Opportunity Employer
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
