Senior Civil Service Coordinator

City of New York • New York, NY

8d • $77,071 - $100,000 • Hybrid

About The Position

The Administrative Manager/ Senior Civil Service Coordinator will work closely with employees and Designated Human Resources Liaisons within the Agency to provide support and guidance on best practices to onboard new employees and promote current staff. The Hiring Unit is directly responsible for facilitating both the discretionary and Civil Service hiring process for new and current employees in accordance with the Department of Administrative Services hiring policies and procedures.

Requirements

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

• Conduct Civil Service Hiring Pools in compliance with established citywide Civil Service Hiring rules, regulations, and Structured Interviewing guidelines.
• Request and evaluate Civil Service Certification Lists to propose strategies to address agency hiring needs.
• Collaborate with Oversight agency on inquiries and discrepancies related to the Civil Service Certification list.
• Inform Oversight agency of any amendments to the certification list.
• Stay updated on Oversight approvals for Civil Service hiring.
• Address both internal and external inquiries related to Civil Service appointments and promotions.
• Provide training for new and temporary staff on the Civil Service Hiring process.
• Coordinate with agency HR liaisons on the submission of civil service personnel actions to address and review actions for any issues and discrepancies.
• Educate and advise internal stakeholders on the Civil Service Hiring process.

Benefits

• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior