Senior Citytime Systems Administrator

City of New York • New York, NY

78d • $68,339 - $97,000 • Hybrid

About The Position

The Division of Finance has a central responsibility and authority for financial management and resource maximization. Finance helps to ensure that programs and administrative operations have the information, analysis, and funding to deliver critical services effectively and meet DOHMH’s objectives. The Bureau of the Controller, Office of Payroll, within the Division of Finance is responsible for processing all time and leave actions for the over 6,000 DOHMH employees and ensuring that the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner (OCME) employees are correctly compensated on a bi-weekly basis. The selected individual, under the Deputy Controller of Payroll will serve as the primary point of contact within the agency for CityTime related functions for both the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner (OCME), to promote efficiency in the CityTime structure.

Requirements

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

• Implementing newly hired employees, creating new approval organizations and new schedules, assigning approvers, assigning newly hired staff to their appropriate orgs and approvers, removing inactive employees, creating new parents and children of the org tree.
• Maintenance of the CityTime Organizational chart – cleaning up of misaligned approver/employee assignments.
• Serve as the Administrator liaison between the agency’s program areas, Payroll and the oversight agency - OPA and must troubleshoot problems where and when necessary to ensure that the system is working as it should. Logs Remedy tickets with OPA and follows up for resolutions. Responds to the ServiceNow tickets timely and ensures that employees are correctly placed in the CityTime respective work units in the organizational tree.
• Handles special assignments and projects given by the Deputy Controller of Payroll.
• Researching contracts due to inquiries from OLR, reviewing unauthorized use of leave balances, using CHRMS reports to assist with auditing of various leave banks, researching systemic issues that result from CityTime updates.
• Coordinating with the Employee Relations Unit when agency has a blood drive to credit staff with the 3 hours of comp time for valid blood donation.
• Monitoring the one-year expiration of the blood comp time by running monthly reports to decrement the time for the staff member.
• Running monthly reports to decrement the vaccine comp time to determine yearly expiration.
• Transferring separating staff from their active parent node to the inactive Separation leave status node – for DOHMH and OCME staff.
• Process the leave breakdown for staff separating from the agency and submitting the inactive date for processing to HR.

Benefits

• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior