Senior Buyer
McAllen Independent School District•McAllen, TX
•Onsite
About The Position
Perform complex purchasing practices to include planning, organizing, coordinating, and preparing specifications, procurement documents, and maintaining detailed records of items purchased by the District in the most efficient and cost-effective manner possible in the best interest of District staff and students.
Requirements
- Bachelor’s Degree preferably in Business Administration, preferred.
- Demonstrated knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics, general and technical specifications, departmental policies, and procedures; and of laws controlling governmental /educational purchasing operations.
- Specialized training in procurement
- Computer literate, Microsoft Word, Access, and Excel software experience required.
- Three (3) years in a procurement-related position in a public entity, preferred.
Responsibilities
- Supervise the distribution of bid invitations to vendors.
- Prepare and/or review bidding documents within the District to include schedules, bid ads, bid invitations, general terms and conditions, vendor lists, bid files, invitation to bid documents, tabulations, recommendations, notification of award documents, etc.
- Write, review, and modify specifications for supplies and equipment.
- Collaborate with Departments/Campuses in preparing, reviewing, and recommending specifications used as a basis for bids from Departments/Campuses.
- Collaborate with Departments/Campuses in reviewing tabulations and analyses of bids to determine the best value and preparing recommendations for presentation to the Board of Trustees.
- Attend School Board Meetings, as necessary.
- Prepare and review contract agreements, notices to proceed, change orders, addendums, amendments, renewals, and other contract documents related to the bidding process.
- Communicate effectively with District Staff, as well as present and prospective vendors, on matters relating to bids and purchases.
- Exercise independent judgment with considerable authority within established state and district purchasing procedures under general direction.
- Advise the Departments/Campuses on the proper interpretation and application of bidding policies and regulations.
- Prepare correspondence drafts between the Districts Departments/Campuses and Vendors regarding the purchase requirements, delivery, and quality of merchandise; and assist in reviewing and negotiating the settlement of complaints.
- Assist in coordinating the use of district’s Inter-Local Cooperative Agreements.
- Maintain files of documents and materials for purchasing activities with regard to the bidding process.
- Recommend rejection of items that do not meet specifications to Supervisors and Departments/Campuses.
- Review purchasing reports and make recommendations for necessary additional bids and suggestions for item selections in existing and future bids being prepared.
- Collaborate and share information with the Purchasing Director and Purchasing Coordinator regarding bids/quotes, contracts and District purchasing trends.
- Follow McAllen ISD customer service standards.
- Perform other duties assigned by immediate supervisor (primary evaluator).
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What This Job Offers
Job Type
Full-time
Career Level
Senior
