Senior Buyer

Ellis, County of • Ellis County Central, TX

11d • Onsite

About The Position

The position assists with purchasing activities and operations which will include processing informal and formal bids, requests for proposals and qualifications, cooperative purchases, and creating agenda items for approval. This is accomplished by gathering input from departments; soliciting bids for goods and services; establishing and maintaining relationships with departments, vendors and the public; reviewing agreements; researching information and recommending processes; reconciling accounts; and maintaining records and documents. Other duties include analyzing and preparing data for presentations; assisting the Purchasing Coordinator with inventory and fixed asset tracking; assisting the Purchasing Coordinator with telephone administration (mobile/data/hardline); assisting Fleet/Inventory Coordinator with surplus disposal; preparing journal entries, ensuring adequate emergency processes and requirements; and assisting with performance management processes.

Requirements

• Bachelor's degree in business, finance, public administration or related field.
• Minimum of three years of progressively responsible experience in procurement, purchasing supplies, materials and equipment
• Must have strong work ethic
• Knowledge of all aspects of contract administration, including language, terms and conditions
• Knowledge of standard accounting and purchasing processes
• Knowledge of local, state and federal laws, policies and procedures regarding County procurement and of principles and practices of effective data collection and recordkeeping
• Skill in basic and applied math, including the simple operations of adding, subtracting, multiplication, division and basic statistical analysis and attention to detail in dealing with numbers, words, and ideas.
• Proficient in Office 365 (Word, Outlook, Excel, Teams, and PowerPoint)
• Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials
• Ability to effectively prepare and present information, deliver presentations to groups and responding to questions.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Nice To Haves

• NIGP Certified Public Purchasing Buyer preferred

Responsibilities

• Solicits formal and informal bids and requests for proposals and qualifications (RFPs and RFQs) by preparing and reviewing specifications, completing cost analyses; consulting with departments regarding procurement needs; providing recommendations for the best approach in acquiring necessary goods and/or services; attaching standard documents to complete the bid package; contacting prospective vendors; posting and advertising; conducting pre-bid and bid opening meetings; negotiating pricing; and recommending and preparing awards.
• Completes procurements by providing guidance to departments; recruiting small business, local and MWBE suppliers; responding to inquiries; conducting pre-bid meetings and site visits related to open bids; addressing vendor questions regarding projects and purchases; and developing and posting addendums in response to questions.
• Prepares agenda items by assembling award summaries; writing documents; attaching information and submitting cost analyses.
• Oversees credit card programs and contracts by issuing notices to departments; providing training and monitoring; ensuring vendor compliance;
• Ensures all requirements are met by reviewing vendor agreements and contracts; ensuring all agreements are signed; reviewing and preparing purchase orders for approval; and verifying insurance and bond requirements are met.
• Attend meetings as necessary
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Senior