Senior Business Operations Specialist - Post Award

Arizona State University • Tempe, AZ

6d • Onsite

About The Position

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records. Under the direct supervision of the Chair/Director or designated department administrator, assists with planning, organizing and coordinating the business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include basic budgeting, accounting, payroll, staffing, academic services, and other functions designated by unit administrator. This position is intended to cover a broad range of responsibilities in the absence of a designated HR or financial specialist(s).

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Demonstrated experience working in Workday FMS and HCRM
• Knowledge of basic principles, practices, and methods of accounting, budgeting, and inventory management
• Ability to perform basic project management
• Proficiency in performing detailed and complex numerical computations and preparing reports, including analysis and evaluation of budgets, planning, and other management information systems
• Experience in designing presentation materials
• Ability to coordinate activities and establish priorities
• Competence in establishing and maintaining effective working relationships
• Strong communication abilities, both verbal and written

Responsibilities

• Manage full life cycle of grants and contracts, including award setup, financial monitoring, compliance with university/sponsor regulations.
• Monitors a variety of account expenditures, maintains and reconciles detailed budgets for various accounts, advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action.
• Processes travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.
• Assists with coordination and processing of personnel searches and hiring, faculty promotion and tenure processes within the department, and maintains personnel files consistent with University policies and practices.
• Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends action to be taken.
• Responds to audit requests and gathers documentation for payroll, pcards, and financial records. Also performs payroll and pcard reconciliations.
• Develops and facilitates events, workshops, meetings or conferences; coordinates logistics, scheduling and participant communications; development of brochures or other unique projects.
• Prioritizes and arranges meetings, conferences and appointments for unit administrator; makes necessary travel reservations and itineraries; determines and prepares background materials needed.
• Represents the college/department and serves on various department and university committees.
• Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior