Senior Attorney Recruiting Assistant

Skadden • Los Angeles, CA

19d • $66,000 - $73,000 • Hybrid

About The Position

We are seeking a Senior Attorney Recruiting Assistant to join our Firm to provide support to the Attorney Recruiting Department in a variety of areas including recruitment, coordination of trainings and events for summer associates, event planning and attendance, database management and special projects. This is a Non-Exempt hybrid position.

Requirements

• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software (e.g. FloRecruit, Symplicity) and operating systems.
• Knowledge of Firm operation, policies and procedures
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Self-starter with a strong initiative and leadership skills
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to travel
• Flexibility to attend evening events, sometimes with short notice and with increased frequency during peak periods of the recruiting cycle
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• Bachelor's degree
• Minimum of three years’ experience in an administrative/clerical role in a law firm or other professional services firm

Responsibilities

• Coordinates all aspects of the on-campus (OCI) and lateral interview process: maintains the applicant tracking database (WorkDay); plans and organizes the OCI calendar and on-campus events; schedules callback interviews; prepares and distributes interview schedules; gathers interview evaluations; and prepares handouts for Hiring Committee meetings.
• Coordinates all aspects of the summer associate program: helps plan and execute social and training events; on-boards summer associates; and facilitates the work distribution and evaluation processes.
• Process local law school related sponsorships as necessary.
• Coordinates event planning for office events and attorney engagement.
• Coordinates management of vendor/event contracts: makes revisions per firm policies and preferences; negotiates rates; and coordinates approval between the firm's General Counsel and vendors.
• Acts as a point of contact for attorneys, summer associates and applicants.
• Answers phones, prepares check requests, processes department expenses, maintains spreadsheets, copies, files, scans, and completes special projects as assigned.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm res Complies with and understands Firm operations, policies and procedures.
• Coordinates department overflow and coverage.
• Performs other related duties as assigned.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees