Senior Associate, West Cost Florida

American Jewish Committee • West Coast Florida, FL

5d • Hybrid

About The Position

The Senior Associate supports the day-to-day operations of AJC West Coast Florida, working closely with the Regional Director and collaborating with AJC colleagues, board members, donors, community partners, and other stakeholders. The role requires strong organization, attention to detail, follow-through, and the ability to manage multiple priorities. The Senior Associate works with light supervision and handles routine and moderately complex decisions and assignments that advance AJC’s mission and advocacy efforts.

The position coordinates program and event logistics, manages marketing and communications projects, supports the Regional Office Board and committees, and assists with donor engagement and development activities. It maintains accurate records, calendars, and reporting across AJC systems and supports the office’s administrative operations, including invoices, payments, expenses, supplies, and security. The Senior Associate also helps the Regional Director manage office priorities, deadlines, meetings, and follow-up, and coordinates across AJC departments to ensure regional programs and administrative needs are handled accurately and on schedule.

This is an individual-contributor role. The position requires a bachelor’s degree and at least four years of experience with proficient job skills and knowledge. The salary range is $60,000–$68,000, depending on relevant experience and location. The role follows a hybrid work schedule and may require work outside standard hours, including early mornings, evenings, and/or weekends.

Requirements

• Bachelor’s degree.
• Minimum of 4 years of experience and proficient job skills and knowledge.
• Passion for AJC’s mission, goals, and objectives; commitment to AJC’s values of respect, accountability, integrity, innovation, and collaboration.
• Ability to work independently and collaboratively with people from diverse backgrounds.
• Professionalism and high standards of conduct.
• Excellent written, verbal, and listening communication skills.
• Strong organization and time management skills, including prioritizing and meeting deadlines.
• Excellent attention to detail and follow-through; ability to multitask in a fast-paced, changing environment.
• Commitment to continuous learning and improvement.
• Ability to handle sensitive and confidential information with discretion.
• Customer-service orientation and ability to establish and strengthen stakeholder relationships.
• Excellent judgment and ability to make appropriate decisions.
• Skill in conducting thorough research and writing clearly, persuasively, and concisely, with strong editing, proofreading, and grammar skills.
• Willingness and ability to work outside standard hours, including early mornings, evenings, and/or weekends.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom.

Responsibilities

• Contribute to the development and execution of the department’s strategy, goals, objectives, and action plans.
• Plan and coordinate advocacy and outreach programs, projects, initiatives, events, meetings, trainings, and missions.
• Support the work of boards, committees, task forces, and working groups as needed.
• Assist with development and fundraising activities, including donor outreach, grant materials, reports, and related initiatives.
• Manage programmatic spending for assigned initiatives.
• Maintain department contact lists, records, databases, and reports; track activities, metrics, and impact.
• Research, monitor, and report on developments, issues, and trends relevant to the department and AJC priorities.
• Support administrative functions, including scheduling, note taking, data entry, record keeping, and expense reports.
• Prepare and communicate pre- and post-meeting information and materials, including agendas, briefings, background information, biographies, and follow-up.
• Coordinate and attend meetings; participate in internal collaboration, information sharing, and communications.
• Develop relationships with external stakeholders and organizations and communicate with internal and external stakeholders.
• Draft, edit, and disseminate correspondence, briefings, reports, newsletters, bulletins, website content, social media, and other communications.
• Coordinate program and event logistics from planning through follow-up, including registration, invitations, communications, materials, vendors, venues, on-site execution, attendance tracking, and post-event follow-up.
• Manage marketing and communications projects, including graphic requests, newsletters, event and program invitations, social media, and other digital communications.
• Support the Regional Office Board and committees with scheduling, meeting preparation, materials, attendance tracking, notes or minutes, and follow-up.
• Support donor engagement through gift processing, acknowledgments, donor communications, meeting preparation, and other development activities in partnership with the Regional Director.
• Maintain accurate and timely records in AJC systems, including data entry, tracking, reporting, and follow-up for donors, prospects, events, registrations, attendance, and payments.
• Maintain the master AJC West Coast Florida calendar of programs, meetings, and events.
• Manage day-to-day office operations, including ordering supplies, coordinating security, supporting meetings, processing invoices, payments, and expenses, and completing other administrative functions.
• Support the Regional Director with office priorities, deadlines, meetings, and follow-up, and coordinate across AJC departments and systems.

Benefits

• Medical, vision, and dental plans.
• Flexible Spending Account options.
• 15 vacation days per year, increasing with continued employment.
• Paid holidays, including many federal and major Jewish holidays.
• Hybrid work schedule.
• 403(b) participation after one year of employment.
• Transit plan.
• Competitive paid parental leave, after applicable waiting or probationary periods.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level