Senior Associate, Sponsorship & Conferences

The Managed Funds Association•New York, NY

7d•$90,000 - $100,000•Hybrid

About The Position

The Senior Associate, Sponsorship & Conferences supports the planning and execution of MFA’s conference portfolio (10+ annually). This role contributes to end-to-end event operations, including registration management, member engagement, vendor coordination, and onsite execution, while ensuring data integrity and a high-quality attendee experience.

Requirements

Bachelor’s degree preferred in hospitality, marketing, communications, business, or a related field
4 years or more of experience in events, programming, marketing, investor relations, or communications; financial services experience preferred
Experience supporting event programming and working with event registration systems and CRM platforms
Strong understanding of the financial services ecosystem (investors, fund managers, consultants) is a plus
Excellent organizational, time management, and multitasking skills with strong attention to detail
Strong interpersonal, client service, and communication skills (written and verbal)
Proactive, solutions-oriented mindset and high level of professionalism and accountability
Collaborative team player that values being a good teammate, communicator, and partner to MFA members.
Ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Copilot) and familiarity with modern communication channels (e.g., social media, digital platforms)
Occasional domestic business travel is required.

Responsibilities

Support end-to-end execution of conferences, including pre-event planning and onsite management
Monitor and manage conference registration platforms, serving as a primary point of contact for attendee inquiries
Assist with logistics for sponsor benefits at conferences—including print and digital collateral, marketing materials, and activations—and support the conference team in executing onsite and digital sponsorship deliverables
Maintain accurate conference and attendee data across systems
Pull and analyze reports (registration, committee/forum participation, attendee lists)
Manage CLE requirements related to conference programming: collateral collection, submissions and deployment
Collaborate with Association leadership on membership initiatives and outreach tied to conferences
Partner with programming and content teams to develop and deploy event communications and invitations (Higher Logic)
Support programming team with member research call scheduling and set up
Manage speaker onboarding by collecting, organizing, and maintaining key speaker assets (bios, headshots, titles), ensuring all materials are accurately tracked and readily accessible to support marketing, communications, and cross-functional team needs
Coordinate with design and digital vendors to produce promotional materials and collateral
Support sourcing and management of event vendors, including coordination of timelines and deliverables
Assist in managing event logistics, production schedules, and execution
Support accounts receivable (AR) related to conference registration and overall budget tracking
Perform other duties as assigned