Senior Associate, Project Management - (Hybrid)

Apply now!•New York, NY

7d•Hybrid

About The Position

Penguin Random House Audio division is seeking a senior associate in project management to join the marketing art department. This role will focus on maintaining and expanding custom workflows between design, marketing, publicity, and ad ops departments for advertising and social media campaigns. The position is ideal for someone excited about working in a fast-paced and rapidly growing area of publishing.

Requirements

Minimum of 4 years professional project management experience, preferably in a publishing, marketing, creative services, or agency environment.
Demonstrated expertise administrating project management platforms with advanced proficiency in Monday.com required, including creating and managing board architecture, dashboards, workflow builder, automations, app integrations, and reporting.
Proven ability for learning, implementing, and supporting new software platforms.
Comfortable adapting workflows and processes when organizational systems change.
Strong process improvement mindset with an eye toward operational effectiveness coupled with interpersonal skills that engender team collaboration.
Self-motivated and resourceful with the ability to work independently, prioritize competing demands, and exercise sound judgment on projects.
Strong organizational skills, attention to detail, and project coordination skills with the ability to maintain accuracy, anticipate risks, and evolve with changing deadlines in a fast-paced environment.
Excellent written and verbal communication skills with the ability to effectively communicate project status, facilitate meetings, and provide user training and support.
Proficiency in Microsoft Office applications and Smartsheet.

Nice To Haves

Experience with Superform and Ziflow is strongly preferred.
Experience with additional project management and workflow automation tools is a plus.

Responsibilities

Serve as the primary administrator for the organization’s project management platform (currently Monday.com), maintaining automations, workflows, boards, dashboards, and reporting for efficient and accurate operation.
Proactively identify and resolve workflow issues, system errors, and project roadblocks that affect productivity.
Modify or build new advanced automations/workflows, boards, dashboards, and custom integrations to support departments in optimizing workflows on current or future systems.
Evaluate existing processes and design scalable workflow solutions that improve cross-functional collaboration and support operational efficiency.
Monitor the progress of campaigns, promotional assets, and other projects from initiation through completion, maintaining accurate project timelines and identifying risks or delays.
Lead recurring project status meetings to review priorities, resolve roadblocks, and ensure accountability for deadlines.
Serve as the primary resource for project management software and workflow questions, including troubleshooting technical and process-related issues, providing user training, developing documentation and best practices, and supporting adoption of new features or systems.
Coordinate communication across marketing, design, and other departments to ensure project alignment and timely execution, scheduling and running meetings as needed, and communicating updates and decisions.
Continuously assess project workflows, identify efficiencies, and recommend process improvements.
Stay informed of new tools and technologies, support their implementation, documentation, training, and organizational adoption to ensure effective project management.